Executive Assistant - System Strategy Office

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Executive Assistant in our Chief Strategy Office performs advanced, diversified, confidential and highly responsible professional secretarial & administrative services in support of an Executive Officer. Work assignments are complex in nature where considerable judgment, tact, creativity & initiative are required in resolving problems. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities.

As a successful candidate, you will:

• Use discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day-to-day operations & administrative details.
• Serve as a liaison between executives, managers & visitors as required. Researches and fulfills information requests from internal & external business contacts.
• Resolve routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional, and departmental policies, procedures & projects in progress.
• Use judgment in handling telephone calls & appointment requests for executive, routes to others as appropriate.
• Schedule & maintain calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
• Assist the executive in maintaining & keeping scheduled appointments, meetings, etc.
• Independently prepare & distribute minutes of meetings. Initiates follow-up on items discussed in meetings.
• Open, read and prioritize incoming mail, gathering background information for executive to reply to issues posed in correspondence and other queries. Routing & answering all correspondence not requiring executive's attention.
• Initiate routine and some non-routine correspondence & memoranda. Drafts correspondence for executive's final approval.
• Compiles, computers, summarizes & analyzes data for special reports.
• Plan, organize and prioritize special projects.
• Take and transcribe dictation of a complex and confidential nature.
• Have regular exposure to highly confidential information & files.

Your qualifications should include:

• 2 years Post High School Trade, Business or Professional School
• 5 years' experience in administrative & secretarial support at an executive level. Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.