Academic Personnel Projects Supervisor

Under the direction of the Assistant Dean and Department CAO, staff work collaboratively to provide high-level analytical support to the Vice Chancellor, Dean, Associate Vice Chancellor of Academic Personnel, Department Chairs, Faculty, Chief Administrative Officers and the Academic Personnel community, as a whole. The team provides policy interpretation, guidance on best practices, development of new policy and procedures. This position has primary oversight of the team of Project Analysts for Academic Personnel projects and development programs, compliance tracking and other special projects.

Apply By Date: 04/17/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Two or more years of experience leading a project team
• Experience using different media including web, social media, video and traditional environments to communicate messages and expand reach with varied audience.
• Demonstrated experience working on research projects.
• Knowledge of accounting principles and familiarity of fiscal management policies and procedures.
• Skills and abilities to read, understand, interpret, communicate, and execute applicable School of Medicine, University, State, and Federal policies, procedures, and guidelines.
• Strong organizational and time-management skills to coordinate many details of multiple projects simultaneously, keeping everything on schedule and identifying and solving problems as they arise.
• Excellent verbal, interpersonal, and written communication skills to effectively interact with diverse staff, faculty, and students in a variety of situations.
• Skills to write and edit clear, accurate, compelling and stylistically appropriate copy.
• Thorough knowledge of the English language and its proper usage in both oral and written communications aimed at a variety of goals and intended for diverse audiences.
• Excellent proofreading and copy-editing skills are essential.
• Must be able to work in a fast-paced environment with constantly shifting priorities.
• Must be able to meet tight deadlines and work long hours, when necessary.
• Demonstrated ability to generate innovative ideas, think strategically, originate action and establish priorities.
• Ability to be creative and resourceful in achieving objectives.
• Experience maintaining confidentiality of sensitive issues; ability to exercise discretion in dealing with controversial or potentially sensitive topics.

Preferred Qualifications

• Demonstrated experience working with diversity-themed community boards and committees, e.g. LGBTQ, Latinos, African Americans, Hmong, Mien, Native American, and Disabled.
• Research skills to quickly and accurately gather information on a wide variety of topics and issues, analyze diverse information both qualitative and quantitative in nature, and direct/prepare analysis, draw conclusions, and display data in such a way as to effectively support the positions taken in strategic communications.
• Working knowledge of policies on discrimination and issues that URM's face in higher education.
• Working knowledge of socio-economically disadvantaged and URM pipeline programs.
• Strong leadership and decision-making skills to evaluate program needs, problem-solve, chair meetings/committees and train other personnel.
• Demonstrated flexibility and the ability to work as part of the Academic Personnel team to further the goals of the Schools of Health.
• Skill and sound judgment to apply state and federal laws, university policies, and professional standards to executive business operations.
• Extensive knowledge and understanding of the UC Davis Health organizational structure, culture, mission and strategic goals.

Key Responsibilities

• 40% - Program and Finance Management
• 30% - Human Resources/Supervision
• 30% - Communication and Marketing

Department Overview

The Office of Academic Personnel, Schools of Health (SOH) Dean's Office has overall responsibility for administration of all academic personnel processes in the School of Medicine. The School consists of 24 departments and 12 organized research units. The office is comprised of the Associate Vice Chancellor for Academic Personnel, Assistant Dean for Academic Personnel, Department CAO, and a team of Academic HR and Project Policy Analysts. The workforce of the School consists of approximately 4000 academic appointees including members of the Academic Senate, Academic Federation, Volunteer Clinical Faculty, and other academic titles.

Department Specific Job Scope

The incumbent will proactively, independently and/or collaboratively develop project-specific administrative goals, objectives, strategies, outcomes and benchmarks for a broad spectrum of project initiatives. The incumbent will develop benchmarks for implementation, monitoring and evaluation strategies across projects and programs to ensure curriculum and activities are thorough, complete and effectively meet the needs of faculty, as well as, ensure offerings are culturally and linguistically appropriate. Provide in-depth research and analysis on complex and highly sensitive issues.

The position will be responsible for conducting data collection and analysis of Academic Personnel programs in order to assess office-wide goals of diversity, equity, transparency, and efficiency. Provide research analysis and organizational support for special projects undertaken by department leadership. Perform independent, high-level critical thinking and conflict resolution tactics to conduct research, data analysis, curricula review, prepare and conduct survey assessments. The incumbent will review data, develop and prepare conclusion data for executive summary documents; work in collaboration with appropriate stakeholders and/or committees to ensure Departmental Action Plans are being adhered to - based on survey outcomes; work in collaboration with key personnel to develop strategies for recruiting and retaining faculty as well as assessing Departmental plans for improving and maintaining a diverse faculty workforce.

Supervise a team of 2-3 Analysts. Perform all human resources functions including position description review and development, recruitment, onboarding, coaching, termination, etc. The incumbent will create personnel plans, make recommendations on a broad spectrum of administrative and program-related problems, responsible for the effective resolution of a broad range of supervisory, and/or managerial problems and advise management on its impact or potential impact. Responsible for the assignment of work, review of staff work-products, lead and oversee day-to-day activities of the office and programs and evaluate job performance. When necessary and with guidance from Employee Labor Relations as needed, responsible for providing counseling to employees on performance related issues including disciplinary actions and the required documentation associated with them. Collaborate with Assistant Dean and Department Manager to develop internal structure and implement department policies and procedures. Establish formal and informal relationships with partners and leadership to provide feedback, information, support and resources to assist with staff needs. Effectively and ethically manage and oversee that UCDH principles and practices of human resource management, personnel policies and procedures, multiculturalism and diversity standards are being adhered to.

Conduct research to develop the strategy and framework for communications that contribute to and advance the focus and substance of ideas and plans. Develop and drive complex strategic communications - including developing strategy and effectively writing and posting content for website other communication venues. Monitor and analyze relevant internal/external issues and trends that could be leveraged for communications. Develop collaborative, productive relationships with key departments/stakeholders to synchronize communications and messaging.

POSITION INFORMATION

• Salary or Pay Range: $82,900.00 - $152,900.00
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 23
• UC Job Title: PROJECT POLICY ANL SUPV 2
• UC Job Code: 007395
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8:00 am - 5:00 pm
• Location: Education Building (HSP033)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• THIS IS NOT A H-1B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Travel on strict time schedules throughout the Sacramento Campus, to/from Davis Campus, and surrounding vicinity. Travel to and attend conferences, workshops and/or seminars as a University representative hosted by external institutions.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks