Governance and Policy Specialist (Waco, TX)

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Essential Functions:

Strategic Consultation & Partnership:

• Partner with the Chancellor's Office, legal team, and high-level leadership to provide strategic insights and recommendations on SOS development and change management processes.

• Analyze the impact of SOS changes on institutional operations - including accreditation, compliance, and broader regulatory and legal considerations, in collaboration with IER staff. Work closely with the legal team on legal analyses and provide leadership with strategic guidance on potential risks and opportunities.

• Facilitate campus-wide communication and publication of approved and updated SOSs, ensuring alignment with institutional goals and regulatory requirements.

Governance & Compliance:

• Lead the review and approval workflows, conduct high-level research and compliance analysis, and conduct editorial reviews throughout the SOS lifecycle.

• Ensure that content for new or revised SOSs is clear, grammatically correct, properly formatted, and free of errors.

• Maintain comprehensive documentation of SOS development and changes, including feedback, executive directives, and other relevant evidence.

• Stay informed on best practices for developing policy and procedure documents, as well as relevant state and federal laws, regulations, and accreditation requirements, and effectively apply this knowledge to support institutional operations and compliance.

Technical Support & Training:

• Provide advanced technical support and training related to SOS development, change management, and review/approval workflows.

• Develop and maintain resources and training materials to support functional teams in the effective management of SOS processes.

• Serve as the primary administrator for policy management applications and work collaboratively with the information technology staff, as needed, to ensure applications are safeguarded and effectively utilized across the organization.

• Provide support for institutional effectiveness initiatives as needed, including accreditation and compliance activities, while also contributing to the broader goals and operations of the IER division.

Process Optimization & Reporting:

• Develop and implement standards and procedures for SOS development and management, identifying opportunities for process improvements.

• Maintain metrics and reporting protocols to ensure timely and effective communication, escalation, and resolution of SOS-related issues.

• Regularly review and enhance SOS governance management practices to ensure they meet the evolving needs of the institution.

Security & Confidentiality:

• Ensure the secure handling of all SOS documents and information, maintaining confidentiality and compliance with institutional policies.

• Collaborate with IER team members and functional partners across the college to support the governance of SOS, upload institutional standards, and facilitate ongoing compliance efforts.

Other Duties as Assigned

Requirements, Education & Experience:

• Bachelor's degree in an appropriate field from an accredited college or university required. Relevant work experience may be considered.

• Minimum of four years of experience in a government or higher education environment, coordinating high-impact institutional projects, supporting regulatory/policy compliance work, or preparing specialized documents such as grants, business plans, or high-level specialized proposals.

• May be eligible for flexible hybrid schedule, but local residency near Waco is required.

• Preferred experience in project management execution.

Knowledge, Skills, and Abilities:

• Highly motivated and detail-oriented with the ability to foster teamwork and maintain a collaborative work environment.

• Strong organizational skills with the proven ability to manage multiple projects concurrently while meeting established priority deadlines.

• Ability to maintain confidential information securely and appropriately.

• Excellent verbal communication and interpersonal skills, with the ability to effectively interact and collaborate with leaders and subject matter experts across various functions and levels of the organization.

• Exceptional problem-solving and critical-thinking skills, with a strong proficiency in technology and troubleshooting.

• Advanced writing and editing skills, with experience in performing high-level technical editorial reviews and soliciting clear, structured content recommendations for governance documents.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.