EXECUTIVE ASSISTANT

About the Role

The Executive Assistant will provide day-to-day administrative support for Executive Team. This position is located at our team headquarters in Lake Forest, IL, working 5 days a week in the office from 9AM - 5PM (hours can flex pending circumstances). Must be able to work every home game. Travel may be required as needed throughout the year.

Who We Are

As one of the founding franchises of the NFL, family is the core of who we are. We believe every person matters and we can collectively achieve success through our values of respect, championship mindset, community, and perseverance. We're different from other companies, as our vision is to be "one of one". We strive to be a championship football organization that consistently performs at a level of excellence on and off the field Our people represent a vast array of cultural backgrounds, human experiences and perspectives and we believe they, collectively and as authentic individuals, are our greatest resource. Our working environment is one where your talent and contributions are valued by the organization and the community.

Responsibilities

• Provides administrative support including, but not limited to, managing calendars, making travel arrangements, preparation of correspondence, processing mail, taking notes, and maintaining filing.
• Assists in creation of communication materials including PowerPoint presentations, meeting notes and agendas.
• Reconciles Club credit card charges, submits expenses, reviews invoices, and monitors and ensures adherence to budgets. Communicates with finance regularly to review budgets and adjust forecasts as needed throughout the year.
• Creates and distributes gift boxes for special occasions and as requested.
• Schedules meetings and maintains contacts in Outlook and/or cell phones.
• Coordinates the successful execution of contracts with in-house legal, and 3^rd parties. This includes routing for signature and maintaining files for all completed contracts to SharePoint system.
• Ensures compliance with Club's document retention policy for assigned executive.
• Serves as the liaison to all departments as needed in order to meet the needs of the Executive Team.
• Coordinate mailings of items as such as cards, letters, etc.
• Orders and maintains supplies, including necessary inventory.
• Orders food and prepares gifts/materials for various meetings, events, and gameday. This includes pre-event/meeting communication and welcoming business guests upon arrival.
• Send invitations and track RSVPs for various events and luncheons.
• Support Executive Team on gamedays (home and away) as needed. This includes coordinating game tickets, catering, gameday parking, field pass coordination, and distribution. May host guests or VIPS on behalf of Executive Team.
• Assist with other miscellaneous projects and duties as assigned.

Qualifications

• Bachelor's degree or high school diploma/GED along with equivalent work experience.
• Minimum of 8 years administrative experience supporting an executive.
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel etc.).
• Must be able to effectively work in a fast-paced environment and demonstrate the ability to calmly juggle multiple competing tasks and projects while keeping key constituents in the loop.
• An excellent sense of discretion and integrity with regard to highly sensitive and confidential information.
• Must be dependable, willing to take initiative and adapt to a variety of situations.
• Strong time management, problem solving skills, and the ability to think proactively and anticipate needs.
• Possess excellent communication skills, including written and oral correspondence. This includes the ability to establish a rapport with others and build strong interpersonal relationships with a variety of personalities.
• Must be service and team oriented; helpful, and friendly.
• Must be proficient with accounting processes and procedures.
• Must have strong organizational skills which includes the ability to prioritize and maintain superior attention to detail.
• Demonstrated ability to work independently, professional judgment, and sound decision-making skills.
• Ability to work non-traditional hours in non-traditional settings which may include evenings, weekends, and game days.

What We Offer

We remain committed to upholding the standard of being a first-class organization and employer of choice. Our goal is to provide quality support and a diverse, equitable, and inclusive environment for our most important resource, our people.

COMPETITIVE INDUSTRY PAY

The Executive Assistant is a full-time non-contract position. This position is an exempt role and the expected salary range for this role is $90,000 - $130,000 per year. Exact compensation may vary based on skills, experience, and other job-related factors.

BENEFITS & PERKS

Our full-time offerings include but are not limited to:

• Core Coverage: 100% paid premium for healthcare and dental coverage, affordable vision offerings, 100% paid premium for disability and employee life insurance coverage, paid FMLA (including paid paternity leave)
• Investments: employer paid pension plan, 401K with matching
• Time to Recharge: Minimum of 10 paid vacation days, 5 paid sick/mental health days, 4 paid floating holidays, 2 paid days to volunteer, 2 paid days to volunteer, plus 10 paid holidays
• Experiences: complimentary home game tickets & parking, ability to buy tickets to away games and fan events
• Gear: yearly Bears gear package plus 50% off at the Bears Pro Shop
• Wellness: FREE breakfast, lunch, snacks and drinks, access to onsite fitness facilities and BearsFit, complimentary Calm app access
• Connection: Social events for staff and their families, Employee Resource Groups, Service Milestones, and more
• Professional Development: complimentary LinkedIn Learning access, leadership programming, guest speakers, mentorship, and more

Additional information on employee benefits can be found by visiting www.ChicagoBears.com/jobs.

Our Commitment to Diversity, Equity & Inclusion

The Chicago Bears organization continues to deepen its commitment to establishing an inclusive, equitable work environment that reflects the diversity within our communities and fan base. We value, respect and appreciate diversity at all levels, on and off the field, and are guided by a vision of success that includes integrating diversity, equity, and inclusion into our club's DNA and culture. The Chicago Bears seek to attract, retain and develop top talent, regardless of personal characteristics, and we invite and encourage all individuals to apply for positions of interest.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. Chicago Bears Football Club, Inc. is an Equal Opportunity Employer.