I-9 Remediation and Digitization Coordinator (Temporary)

Position Overview:

We are looking for a highly organized and detail-oriented Temporary I-9 Remediation and Digitization Coordinator reporting into HR Compliance Manager to support our efforts in reviewing, remediating, and digitizing I-9 records using HireRight and Equifax systems. This position will play a critical role in ensuring the accurate, compliant remediation of I-9 documentation, transitioning from paper-based records to a fully digitized format, and ensuring compliance with federal regulations.

Key Responsibilities:

1. I-9 Remediation:
   
   
   
   • Review current I-9 records to ensure they are complete and compliant with federal I-9 regulations.
   • Identify and resolve discrepancies in I-9 forms, such as missing signatures or incorrect documentation.
   • Collaborate with HR and relevant departments to collect missing information and resolve issues.
   • Ensure proper documentation and communication of all remediation actions taken.
   
   
   
   
2. Digitization of I-9 Forms:
   
   
   
   • Digitize physical I-9 forms and supporting documents into secure, organized electronic files.
   • Upload I-9 records to the HireRight and Equifax systems, ensuring accuracy and proper categorization.
   • Maintain a systematic and organized process for digitizing and storing I-9 documentation.
   
   
   
   
3. Compliance and Accuracy:
   
   
   
   • Ensure all I-9 records are compliant with U.S. federal regulations and organizational policies.
   • Track the progress of remediation and digitization, identifying any areas for improvement or additional support needed.
   • Assist with ensuring proper storage, protection, and retrieval of digitized I-9 records, adhering to data security protocols.
   
   
   
   
4. Reporting and Documentation:
   
   
   
   • Create and maintain detailed reports of I-9 remediation progress and digitization status for management review.
   • Provide regular updates and documentation for audits or internal reviews.
   • Assist with any ad-hoc reporting or documentation requests related to I-9 compliance.
   
   
   
   
5. Collaboration and Support:
   
   
   
   • Work closely with Local Site HR Operations & HR Regional Center of Excellence to ensure efficient and compliant remediation and digitization processes.
   • Provide support for any questions or issues that arise during the remediation and digitization process.
   
   
   
   

Qualifications:

• Associate or bachelor's degree preferred.
• Previous experience with I-9 compliance, HR systems, or document management preferred.
• Subject Matter Expert with I-9 regulations and federal compliance requirements.
• Experience with HireRight, Equifax, or similar systems is a plus.
• Strong attention to detail and accuracy, with the ability to identify discrepancies in records.
• Excellent organizational and time management skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) or similar office software.

Life at Epiroc:

We are Epiroc, a leading productivity partner for the mining and infrastructure industries. By joining Epiroc, you can expect an atmosphere of creativity and innovation, 'Dare to Think New.' With innovative technology, we develop and produce innovative drill rigs, rock excavation, and construction tools. The company was founded in Stockholm, Sweden, and has passionate people supporting and collaborating with customers in more than 150 countries.

Employment at Epiroc Drilling Solutions LLC is "at-will," which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager, or executive of the company, other than the General Manager in signed writing, has any authority to alter the foregoing. The signature of this document serves as an acknowledgment of receipt and does not create a contract of employment.

Epiroc Drilling Solutions LLC is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.