New

Administrative Support Associate I/II - Mobile Campus

Auburn

$32,820 -$49,390

United States, Alabama, Auburn

1550 East Glenn Avenue (Show on map)

Apr 15, 2025

Position Details

Position Information

Requisition Number	S4391P
Home Org Name	HCOP Mobile Campus Program
Division Name	College of Pharmacy
Position Title	Administrative Support Associate I/II - Mobile Campus
Job Class Code	DA02A-B
Appointment Status	Full-time
Part-time FTE
Limited Term	No
Limited Term Length
Job Summary	The Harrison College of Pharmacy Division of Research is hiring for an Administrative Support Associate to provide general clerical support at our Pharmacy Research Building location. The Administrative Support Associate at the Harrison College of Pharmacy, Mobile campus, plays a crucial role in ensuring smooth operations and providing exceptional service to guests, students, faculty, and staff. This position involves a variety of administrative and clerical tasks, requiring a professional and courteous demeanor both in person and over the phone.
Essential Functions	Greets and receives guests and students at the Harrison College of Pharmacy, Mobile campus. in person and over the phone in a professional and courteous manner Assists the Interim Assistant Dean with administrative tasks, supply procurement, accounting/invoicing for supplies Serves as a liaison to USA Building Management, Campus Security and Safety, other USA departments, clients, and students on behalf of HCOP Handles maintenance service requests and scheduled office/building maintenance Receives and logs daily mail and package deliveries Assists faculty, students and staff with a wide variety of administrative tasks such as travel/expense voucher and purchasing card processing, and Tiger Buy. Performs multiple administrative and clerical duties , which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies, Performs administrative duties to support Mobile campus student and faculty recruitment, including contacting applicants, scheduling interviews and coordinating interview process Prepares reports/documents/presentations, or coordination of complex projects Coordinates wide variety of HCOP Mobile campus events such as awards ceremonies, workshops, graduation, student orientation, open house, Pharmacy camp and Hargreaves Day. Advises faculty, staff and students of standard policies and procedures.
Why Work at Auburn?	Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I:

High school diploma or equivalent.
2 years of experience in clerical and administrative support services OR a degree to substitute for experience.

Level 2:

High school diploma or equivalent.
4 years of experience in clerical and administrative support services OR a degree to substitute for experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities	Knowledge of office rules, procedures and operations that require previous training and experience to perform. Excellent organization skills Experience a fast-paced office environment Strong professionalism and decision making skills Ability to attend all HCOP campus events, some of which may occur after normal work hours
Minimum Technology Skills	Intermediate experience of Microsoft Office Suite, including calendar management Ability to learn and use multiple software programs
Minimum License and Certifications	None Required.

Desired Qualifications

Desired Qualifications	Intermediate experience using Adobe document management software Experience supporting multiple professionals Experience with Banner, Kronos, Tiger Buy systems Experience with PharmCAS system

Posting Detail Information

Salary Range	$32,820 -$49,390
Job Category	Administrative
Working Hours if Non-Traditional	7:45am - 4:45pm Monday-Friday
City position is located in:	Mobile
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	04/15/2025
Closing Date	04/25/2025
Equal Opportunity Compliance Statement	It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance ( EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/52677