Sr. Events Coordinator

Location Designation:Hybrid - 3 days per week

Our New York Life culture has laid the foundation for over 175 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here you become a valued part of a welcoming, inclusive, and caring organization with a long-standing legacy in stability and growth. The strength revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You willbe part ofan inclusive teamguided by our belief to always be there for each other-providing the support and flexibilityto grow and reach new heights while making an impact in the lives of others.

You are our future, and we commit to investing in you accordingly.

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Join Corporate Finance where expertise meets strategic impact. Partner with diverse business units, providing financial insights and guiding sound decision-making. You'll work collaboratively to ensure data accuracy, implement robust controls, and safeguard policy owner interests. Become part of a team dedicated to financial stewardship, enabling business performance, and paving the way for a secure future for generations to come.

Our New York Life culture has laid the foundation for over 175 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here you become a valued part of a welcoming, inclusive, and caring organization with a long-standing legacy in stability and growth. The strength revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You willbe part ofan inclusive teamguided by our belief to always be there for each other-providing the support and flexibilityto grow and reach new heights while making an impact in the lives of others.

You are our future, and we commit to investing in you accordingly.

Visit ourLinkedInto see how our employees and agents are leading the industry and impacting communities.

Visit ourNewsroomto learn more about how our company is constantly evolving to meet our clients' and employees' needs.

The Event Producer role, under the direction of a Senior Event Planner, is responsible for managing, supporting and executing various events from initial concept through execution and final reconciliation. Events range from small to large sized, single and multi-day meetings and events. Travel is required approximately 30% of time.

Specic responsibilities include pre-event planning, execution, and post-event logistics, such as:

• Program coordination and budgeting

• Researching and recommending venues, locations and resources Dening space needs
• Working with vendors such as Destination Management Companies, hotels, entertainment companies, photographers, audio visual companies, etc.
• Writing meeting specications and documenting planning procedures
• Developing plans for onsite branding
• Coordinating food and beverage needs
• Providing post-event assessments and program metrics

• Meet with internal business partners to discuss and review their event needs; Collaborate with event team members to brainstorm event concepts and themes
• Management of logistical aspects of meetings, such as - but not limited to, site visits and walk-through meetings, space planning, audio visual, pop-up meetings, and entertainment vendors
• Coordinate food & beverage needs with vendors and venues; review banquet and meeting event order for accuracy; oversee food & beverage travel sta, when applicable
• Research and recommend appropriate venues, restaurants, Destination Management Companies, optional activities or coordinating tours
• Maintain project tracking, written meeting specications, and project notes to ensure event deliverables are accurate, up to date, and within agreed deadlines
• Assist planning team with documenting and updating event processes in department procedures manual
• Work with design and print teams to develop meeting materials including attendee information, on-site signage, and printed materials (menus, branding, handouts)
• Support logistics for Home Oce events including, but not limited, dinners, conferences, meetings, events, volunteer activities and other programs
• Work with Sourcing teams to assist with information required for vendor contracts, and process vendor statements of work
• Work closely with operations team counterparts on attendee management, registration, rooming lists, and travel manifests
• Assist with post-event assessments and data metrics, documenting "wins, losses, lessons learned", following-up on invoice reconciliation and budget analysis
• Consult with Senior Event Planner throughout planning process for direction and guidance
• Handle additional responsibilities as assigned

• Bachelor's degree, or equivalent preferred
• Five years of experience in Event Planning/Management or comparable experience

• Ability to problem solve; think conceptually to develop solutions
• Ability to work both independently and in a team-oriented, collaborative environment
• Excellent written and verbal communications skills
• Ability to negotiate with others
• Ability to interact with executives to understand their events and meeting needs
• Ability to manage multiple projects concurrently
• Ability to work under pressure
• Ability to work cross time-zone
• Knowledge of audio-visual as it relates to live events
• Proven record of attention to detail
• Prociency in MS Oce
• Prociency in Zoom, WebEx, Microsoft Oce Teams
• Possess a positive attitude
• Show respect for self and others
• Be responsible and accountable

Pay Transparency

Salary Range:$95,000-$162,500

Overtime eligible:Exempt

Discretionary bonus eligible:Yes

Sales bonus eligible:No

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by theFoundation.We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Job Requisition ID:91730