Junior Buyer

Job Summary:

The Junior Buyer is responsible for utilizing their educational background and technical skills, following Standard Operating Procedures (SOP's), to assist the department with managing the Procurement Department's Inbox, fulfilling request tickets via BDO Service Now, placing orders with suppliers, expediting orders, managing requisitions, negotiating quotes, track savings, coding invoices, purchasing card (P-card) expense reports, and other tasks as assigned. The Junior Buyer will act in the best interest of BDO to reduce firm expenses and operational costs and provide excellent customer service to internal stakeholders.

Job Duties:

• Manages the Procurement Inbox
  
  
  
  • Reads shared department emails daily and decides who needs to respond
  • Acts independently and answers questions on emails and takes appropriate action
  • Sorts emails into the appropriate folders in Outlook
  
  
• Places Orders
  
  
  
  • Issues purchase orders with suppliers for categories as needed
  • Manages requisitions in PeopleSoft (PS) eProcurement ERP system as needed
  • Manages Procurement Service Now requests as needed
  • Obtains quotes, tracks savings
  • Negotiates terms/pricing
  • Sets up new suppliers working closely with Accounts Payable
  
  
• Expedites Orders
  
  
  
  • Contacts suppliers as needed to track and expedite orders
  • Determines appropriate shipping method to meet internal customer needs
  • Assists with Contract Administration
  • Under the guidance of Sr. Buyers or the Procurement Manager, issues non-disclosure agreements (NDAs) and other contract templates to suppliers. Works closely with buyers and/or manager, and legal counsel to finalize redlines per procurement SOP's
  • Saves fully executed contracts into shared folder and/or upload into the PS contract management tool
  
  
• Contract Management
  
  
  
  • Assists buyers with contract administration as needed
  • Assists buyers with the issuance and management of RFPs/RFIs/RFQs
  • Assists buyers with contract compliance matters
  
  
• Reviews Invoices
  
  
  
  • Obtains and codes consolidated invoices from national contracts
  • Reviews/audits invoice pricing
  • Assists with PeopleSoft match exceptions
  • Assists buyers in reviewing invoices and consolidated billing for compliance with contracts
  • Works closely with Internal Stakeholders, Vendors, and Accounts Payable to resolve billing discrepancies
  • Sourcing and Supplier Management
  • Assists buyers with the management of key suppliers
  • Assists buyers with scorecard and annual business reviews
  • Meets with vendors and internal stakeholders as needed
  • Tracks Savings/Procurement Reporting
  • Tracks savings in procurement shared files
  • Updates PS eProcurement training documents as needed
  • Helps buyers with reporting metrics, dashboards and charts
  
  
• Other
  
  
  
  • Provides daily support to Firm internal customers on procurement matters
  • Helps buyers to manage software maintenance renewals and work closely with IT staff and vendors as appropriate
  • Places and reconciles orders using a P-card, assist buyers with reconciliation of their P-cards, in accordance with policies and procedures
  • Works closely with Senior Buyer and Procurement Manager on projects that may involve RFPs, supplier negotiations, supplier meetings, Peoplesoft, etc.
  
  
• Other duties as required

Supervisory Responsibilities:

• N/A

Qualifications, Knowledge, Skills and Abilities:

Education:

• Bachelors degree in Business Administration, Supply Chain Management or another related field or two (2) or more years of work experience in a purchasing/procurement role, required

Experience:

• Two (2) or more years working in a purchasing/procurement role, required without a degree
• Exposure to purchasing functions through internships or previous employment, preferred

License(s)/Certification(s):

• N/A

Software:

• Proficient in Microsoft Office Suite, specifically Word & Excel, required
• PeopleSoft Financials or similar software experience, preferred
• Prior experience with online ordering and data management systems, preferred

Language(s):

• N/A

Other Knowledge, Skills & Abilities:

• Strong written and verbal communication skills
• Ability to think strategically
• Capable of working and communicating effectively
• Able to work in a deadline-driven environment with an attention to detail
• Excellent computer skills and the aptitude to learn new software applications
• Ability to follow instructions
• Ability to work effectively in a team setting or independently
• Positive attitude and willingness to learn
• Strong interest in supply chain