New

Executive Assistant

TEKsystems
$80,000.00 - $105,000.00 / yr
life insurance, vision insurance, flexible benefit account, short term disability, tuition reimbursement
United States, Massachusetts, Boston
Apr 29, 2025
Description The Executive Assistant II provides high-level administrative support primarily to the EVP, Chief Operating and Transformation Officer. The Executive Assistant II serves as the primary point of contact for internal and external constituencies on various matters pertaining to the Office of the COO and the selected candidate will assist the EVP/COO and Operations Administrative Manager, as well as others aligned to the office, with prioritizing and monitoring tasks related to the execution and implementation of a broad agenda. They approach the work with a cross-functional (diverse internal and external constituents, including faculty and hospitals) mindset and will assume primary responsibility for select projects and initiatives as directed. The Executive Assistant II also serves as a liaison to the senior management team; coordinates executive outreach efforts, assists with the administrative operations of the office including workflow, scheduling and preparation of briefing and presentation materials; communication and correspondence; scheduling, agendas, travel; convening meetings, and follow up support. Completes a broad variety of administrative tasks for the EVP/COO and the office of the COO including: Advanced communications support, Proactively triaging issues as they arise and determining appropriate action in response to inquiries, Act as designee of leader in specified areas as directed. Complex calendar management and anticipating conflicts before they arise. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Assist executive in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for hosted meeting. May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged. Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities. Prepare documents and correspondence that may be highly confidential or politically sensitive in nature. Book complex domestic and/or international travel itineraries. Process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements. May oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner. Process various requisitions, purchase orders, personnel and other forms needed for the department's administration. Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. Help to improve workflow, operating efficiency, and service quality within the department. Skills expenses, travel arrangements, calendar management, administrative, administrative support Additional Skills & Qualifications Minimum Education: High school diploma required. Bachelor's degree preferred. Minimum Experience: 7 years of administrative experience of which 2 years must be in an Executive Assistant role. Stellar communication skills, both written and verbal. Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe. Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. Resourceful with strong problem-solving skills. Ability to engage with appropriate urgency in situations that require quick response or turnaround. Ability to independently prioritize high volume of tasks and manage competing priorities. Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed. Ability to work collaboratively with a wide range of people and diverse cultures. Ability to handle Interactions that require confidentiality and diplomacy. Pay and Benefits The pay range for this position is $80000.00 - $105000.00/yr. Health Well-Being Nutrition Classes Exercise Classes Discounted Gym Memberships Fitness Reimbursement Smoking Cessation Programs Vision & Mammography Mobile Vans Whole Well-Being Professional Development Opportunities Employee Assistance Program (EAP) Headspace/Mindfulness Membership English as Second Language Courses Childcare and Dependent Care Resources Adoption Assistance Finance Well-Being Financial Seminars & Webinars Tuition Reimbursement Individual Retirement Consultations Home, Renters & Auto Insurance Pet Insurance Legal Plan Community Well-Being Employee Resource Groups Staff Recognition & Awards Volunteer Opportunities Kraft Blood Donor Center Benefits Health, Dental and Vision Insurance Time Off Family & Child Care Benefits and Resources Retirement Programs Life Insurance Short Term Disability Health Savings Account Flexible Spending Account Transportation LGBTQ Our Benefits Partners Include: Harvard Pilgrim HealthCare Delta Dental Eye Med Fidelity Investments Sentinel Benefits & Financial Group Prudential Voya TIAA com edukate headspace Workplace Type This is a hybrid position in Boston,MA. Application Deadline This position is anticipated to close on May 12, 2025. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.