Administrative Assistant to the OB-GYN Department Chair

The Department of Obstetrics and Gynecology at the University of New Mexico School of Medicine is seeking a highly motivated and organized Administrative Assistant to support the Chair of the department. This pivotal role provides high-level administrative support, coordination, and communication in a dynamic academic medical environment. The successful candidate will be proactive, detail-oriented, and comfortable managing complex calendars, confidential information, and multiple priorities.

Key Responsibilities:

• Provide direct administrative support to the Department Chair, including calendar management, meeting coordination, and travel arrangements.
• Draft and prepare correspondence, reports, presentations, and other documents.
• Coordinate departmental events, faculty meetings, and leadership team activities.
• Serve as a liaison between the Chair and internal/external stakeholders.
• Maintain confidentiality and discretion in handling sensitive matters.
• Track and follow up on key projects and deadlines.
• Ensure smooth day-to-day operations for the Chair and other support staff.
  
  Working hours are Monday-Friday 8am-5pm. Occasional early morning or evening hours are required.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience working in an academic healthcare or university setting.
• Experience supporting executive-level leadership.
• Strong project management skills and comfort with tools such as Zoom, Teams, Outlook and the Microsoft Suite.
• Ability to anticipate needs, problem-solve independently, and demonstrate initiative.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.