Administrative Assistant - Coraopolis, PA

The ideal candidate will possess the following qualifications:

• Five years of experience performing technical administrative work
• Bachelor's degree in business or related field, or any equivalent combination of experience and training.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do.

We are seeking an Administrative Assistant to join our team in our Coraopolis, PA location.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

The desire and passion to learn new concepts, processes, systems, changes in regulation, etc. and continue to learn as the general operating environment continues to change and evolve.

Some knowledge of the principles and practices of administration with special reference to ICF/ID and Title XIX Waiver procedures, practices and objectives.

Knowledge of the policies and procedures of the Administrative function.

Ability to organize and present clear and concise oral and written reports.

Ability to establish and maintain effective working relationships with Senior Merakey staff along with various department officials and staff associates.

Computer skills necessary -- experience with Microsoft Office, including Excel, Word and PowerPoint software preferable plus willingness to learn company specific software.

Ability to work additional hours beyond standard work week if necessary to meet ODP or Corporate deadlines.

DEFINITION:

This Executive Assistant will perform duties as assigned by the Western Region Director and the Director of Finance. This is professional work in the field of administration. Work is often confidential in nature and maintaining confidentiality is extremely important. Work assignments are fluid and subject to change based on the needs of the Company. The employee is expected to carry out work assignments within established procedures and precedents. Work requires professional judgment and autonomy. Regular assignments are completed without reference to their supervisors. Work is reviewed by the Western Region Director and the Director of Finance for completeness, clarity and accuracy.

EXAMPLES OF WORK PERFORMED:

Responsible for clerical services and correspondence prepared for the Western Region Regional Executive Director, Director of Finance, Director of Nursing and Director of Admissions signature for grammar, format and completeness.

Performs clerical work such as typing, Microsoft Word, Microsoft Excel, filing, maintaining attendance records and compiling payroll data for Administrative staff.

Screens telephone calls for Western Region Regional Executive Director and the Director of Finance.

Responsible for compiling information for Merakey AVS Board Report (every three months)

Takes meeting notes per Western Regional Executive Director request, notes for Recruitment Meetings and Western Region Senior Management Meetings.

Collects and organizes data required by the Western Region Regional Executive Director or Director of Finance for meetings and appointments.

Arranges and schedules appointments, travel, and hotel reservations for Merakey AVS staff.

Supervises the Receptionist.

Helps with Relief on switchboard for Receptionist and arranges coverage for switchboard for Receptionist lunch and off duty.

Operates general office equipment, including responsibility for corporate copy machines and fax machines.

Merakey AVS licensure responsibilities (ICF, Waiver, ATF and Family Living). Adult Training Facilities, Community Home Services (Waiver) and Family Living/Life Sharing Renewal Application for License and Civil Rights Compliance is done through HCSIS.

Protocol Integration. Work closely with the Administrators to integrate Protocols and get protocols sent out to appropriate staff and add to Intranet.

Responsible for helping with updating cell phones for Merakey AVS that are added or discontinued.

Completes ADP for Merakey AVS Administrative staff.

Serves as the building manager for 1996 Ewings Mill Road Office.

Responsible for Merakey AVS telephone system at 1996 Ewings Mill Road Office.

Responsible for upkeep of postage machine.

Responsible for assigning reserved parking spaces to new staff at 1996 Ewings Mill Road Office.

Responsible for keeping and updating Merakey AVS Organizational Charts.

Responsible for card security and key cards.

Responsible for adding and deleting staff for printing and scanning on copy machines.

Manages usage and maintains receipts for 1996 Ewings Mill Office vehicles.

Responsible for getting information i.e. maintenance of any repairs or problems that arise at 1996 Ewings Mill Office.

Oversees HHS housekeeper duties and addresses any complaints from staff regarding housekeeping.

Responsible for catering for meetings at 1996 Ewings Mill Office.

Responsible for sending out Merakey Communications to Merakey AVS staff.

Responsible for ordering flower arrangements for deceased Merakey AVS staff, clients and client's family members.

Primary card holder and responsible for Sam's Club Account.

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!