Accounts Payable & Accounts Receivable Specialist

An exciting opportunity at CH Spencer LLC - part of Atlas Copco North America.

Location: Salt Lake City, UT

Job Type: Full-Time | On-Site

Position Summary

We are seeking a highly organized and experienced Accounts Payable & Accounts Receivable Specialist to oversee daily AP and AR functions, support general accounting operations, and ensure timely and accurate financial reporting. This role is critical in maintaining the integrity of financial transactions, managing reconciliations, and supporting the month-end close process through detailed reporting and analysis.

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Key Responsibilities

Accounts Payable (AP):

* Oversee AP operations including invoice processing, purchase order matching, payment scheduling, and vendor communication.

* Ensure timely and accurate processing of payments in compliance with company policy and internal controls.

* Maintain vendor records and ensure accurate 1099 preparation and reporting.

* Resolve discrepancies with vendors and internal departments.

Accounts Receivable (AR):

* Oversee invoicing, bank postings, and cash application processes.

* Monitor AR aging reports and proactively manage collections and credit risk.

* Coordinate with sales and customer service teams to resolve billing issues and disputes.

* Managing customer credit applications, including obtaining credit references and coordinating with new customers to gather all necessary information.

* Review and approve credit memos, write-offs, and customer account adjustments.

General Accounting Support:

* Assist with monthly, quarterly, and year-end closing activities.

* Prepare and review bank reconciliations and general ledger account reconciliations.

* Post and review journal entries for accuracy and completeness.

* Maintain supporting documentation in accordance with audit and compliance standards.

* Compile and deliver timely and accurate end-of-month financial reports, including AP/AR summaries, cash disbursement and receipt reports, and reconciliation logs.

* Identify and explain variances in AP/AR balances and account activity.

* Collaborate with the accounting team to ensure proper cutoff and accruals are captured each month.

* Identify and implement process improvements to increase efficiency and accuracy.

Basic Qualifications

* High school diploma required.

* 3-5 years of experience in AR and AP.

* Proficiency in accounting software (P21 preferred), and Microsoft Excel.

* Demonstrated skills in communication, analysis, and organization.

Preferred Qualifications

* An associate degree or higher in Accounting would be beneficial.

* Ability to work in a team environment while assuming different roles and tasks.

* Previous experience in a supervisory role is strongly desired.

* Demonstrated ability to learn rapidly, work independently, and efficiently manage time and responsibilities.

* Experienced in detecting variances and conducting root cause analysis.

Benefits

* Competitive hourly wage * Health, Dental & Vision insurance

* 401(k) with company automatic contribution + matching

* Annual bonus

* Paid time off (PTO)

* Opportunities for career advancement

C.H. Spencer LLC is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. C.H. Spencer LLC strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law.

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