Administrative Associate

The Quantech Culture:

Quantech Services Inc's employees are the reason we deliver the invaluable and impactful support our customers deserve. As a leading privately-owned employer, Quantech's highly-skilled employees create and maintain a friendly, focused work environment and are the reason we have a proven track record of success. We understand our mission of providing top quality consulting services to our clients and expanding our base of business only happens in an employee-focused culture. That culture is why we proudly offer our employees industry-leading, comprehensive compensation and benefits packages.

Apply now to become a contributing member of the Quantech Culture.

• Prepare reports, papers, and briefings using applicable/required guidance, policies, and templates
• Prepare correspondence using applicable Air Force manuals
• Manage and maintain the Branch Chief's appointment calendars to include: daily calendar reviews, tag-ups, logistics, and event deconfliction as requested or directed
• Manage conference room calendar, schedule requests
• Schedule or assist in scheduling meetings and conferences, including those involving staff from outside the immediate office
• Answer telephones, forward messages, and respond to routine queries
• Perform Defense Travel System functions as the Travel Clerk on behalf of the Branch Chief using required manuals and guidance
• Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, suspenses, and responses
• Provide inputs and recommendations regarding administrative and office management processes and procedures
• Prepare agendas, reports, and briefings (slides) for staff meetings
• Fulfill office management role for Branch Chief, including administrative tasks, personnel requests, Records Management, and logistics for promotion ceremonies, farewell lunches, and Commander's Calls
• Other administrative functions as assigned
• Record results of all activities for monthly status reports to the Contract Program Manager

At least 8 years of performingmilitary and/or civilian executive-level support services, protocol, information management, and administrative support activities; including specifically the areas of: Executive Staff Support Functions, Military Protocol Information Management/Operations Support, and demonstrated ability to interface with Senior Leadershipwithin the government (military and/or civil servant), federally funded research and development center, or profit/not-profit government support/development contractor arena, of which four years shall include duties/assignments specifically in support of Department of Defense programs. Experience required using standardized and specialized software applications, such as, but not limited to, the following:

-At a minimum,five (5) years of Microsoft Office Suite experience

-At a minimum, two (2) years of Defense Travel System experience

Preferred, two (2) years of Microsoft Teams

-Preferred, two (2) years Task Management Tool (TMT) experience

Required Education:Bachelor's degree in any field of Study

Clearance: Secret

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire miliary!