Shipping Documentation Specialist

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most - home to hospital, lab to clinic.

Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

The primary responsibility is the production of all documentation required for international shipments, both parcel and palletized profiles. Works with International Customer Service and cross-functionally across other departments to ensure compliance with customer and country requirements. May also work with customs agencies as necessary to ensure timely delivery and receipt of products.

This role is located in Athens, Ohio.

• Generate and processes international shipping documents

• Completes CITES permits and declaration requirements, including scheduling 48-hour notice advanced clearance with USFW Inspectors.

• Completes AES filings.

• Creates air waybill(s) and commercial invoices.

• Generates outbound advice/picking lists for international orders.

• Responsible for generating all documentation required for shipments to international customers to include for example: obtaining Animals Certificates from USDA, completing customs forms, commercial invoices, hazmat declarations etc.

• Provides regulatory dept with shipment information to obtain country/customer appropriate documentation needed for importations.

• Coordinates with multiple departments to facilitate international shipment scheduling freight carriers, forwarders

• Works with Planning, Manufacturing, Quality Control and Shipping departments on lot availability, selection and MTO parts.

• Schedule shipments with shipping team, 3rd party freight carriers, Planning and Purchasing.

• Effectively schedule shipments using origin departure and destination restriction information for the timely delivery of sale orders.

• Comply with export administration regulations.

• Respond to questions via phone, email and fax concerning issues raised by worldwide carriers, end use customers, Customer Service and members of the Commercial Team.

• Research customer inquiries such as proof of deliveries, mis-shipments, providing future shipment dates, etc.

• Monitor shipments for possible delays to respond proactively to avert delays or product loss.

• Work with customs agencies as needed to expedite clearance.

• Demonstrate effective communication skills, verbal and written at all times with all levels of staffing.

• Will lead cross functional root cause research effort for issue resolution.

• Order shipping forms and labels used on product shippers from carriers.

• This position is not currently eligible for visa sponsorship.

Required:

• High School diploma or equivalent.

• 6 years of related experience or B.S./B.A. Liberal Arts plus,

• Understanding of GMP, FDA, CITES and AES procedures

• At least 1 year experience with export logistics and regulation compliance

• Excellent attention to detail

• Good documentation skills

• Strong computer skills

• Math, reading, and comprehension skills

• Exceptional teamwork and cooperation skills

• Excellent understanding of shipping processes

Preferred:

• Multi-lingual (French & Spanish)

• Experience with ERP software

• Integrated software skills

Internal Partners:

All levels of Operations employees in the processes of inventory shipment, control and movement through the shipping department.

The work environment characteristics are representative of a manufacturing environment. Flexible work hours to meet project deadlines

.

Long periods of sitting due to significant computer usage and moderate to substantial phone usage. Flexibility in work schedule as additional works or irregular hours maybe required. Ability to stand and walk for extended period of time. Ability to bend and move without constraint.

QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform their duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at recruiting@quidelortho.com.

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