Academic Affairs Analyst (ACAD PERSONNEL ANL 4)

Under the general direction of the Co-Directors and Associate Directors, the AP analyst is responsible for developing, reviewing, implementing and advising on academic personnel policies (APM) and other policies that involve recruitment, appointment, merits/promotions, separation, and retention of academic appointees. Additionally, the AP analyst provides guidance on complex compensation and salary administration including differing funding sources and salary scales, varied, intricate compensation programs, and summer salary. The AP analyst also performs complex calculations and advises on policy restrictions. Includes engaging on complicated matters that intersect with other areas of employment such as retirement, benefits, international issues, visas, and administering complicated IT systems (UC Recruit, UC OATS, UCPath) as well as various academic personnel systems specific to the campus. Each analyst is assigned colleges/schools/units for which they manage, https://academicaffairs.ucdavis.edu/vpaa-ap-team-analyst-assignments. They back each other up during absences and assignments may change over time contributing to their advanced knowledge, skills, and expertise. Additionally, some analysts may take lead roles for specific systems, and, among the analyst team, each analyst is able to cover any of these areas and back up their colleagues. The AP analyst serves as a technical leader with a high degree of knowledge and recognized expertise in the academic personnel field; problem-solving frequently requires analysis of unique issues without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources. The AP analyst must function with a high degree of autonomy. This position supports the mission of Academic Affairs (AA) by providing effective oversight and guidance on academic personnel policies for UC Davis. Uses advanced skills and knowledge of UC system-wide and campus academic personnel policies and collective bargaining agreements to address strategic academic personnel issues and resolve complex situations. Provides guidance, training, and direction to other academic personnel professionals and faculty administrators. Additionally, this position works within the scope of AA's academic personnel team, providing analytical support, planning, problem-solving, assessment, and implementation of academic personnel policies for more than 20 different academic title series. This includes implementing UC policy and collective bargaining agreements on the campus level, assisting with academic personnel reviews for academic appointees, developing training and tools with and for campus departments, colleges, schools, divisions, and units.
The AP analyst serves as a technical leader with a high degree of knowledge and recognized expertise in the academic personnel field; problem-solving frequently requires analysis of unique issues without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources. The AP analyst must function with a high degree of autonomy.

This position supports the mission of Academic Affairs (AA) by providing effective oversight and guidance on academic personnel policies for UC Davis. Uses advanced skills and knowledge of UC system-wide and campus academic personnel policies and collective bargaining agreements to address strategic academic personnel issues and resolve complex situations. Provides guidance, training, and direction to other academic personnel professionals and faculty administrators. Additionally, this position works within the scope of AA's academic personnel team, providing analytical support, planning, problem-solving, assessment, and implementation of academic personnel policies for more than 20 different academic title series. This includes implementing UC policy and collective bargaining agreements on the campus level, assisting with academic personnel reviews for academic appointees, developing training and tools with and for campus departments, colleges, schools, divisions, and units.

Apply By Date: June 5, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• Substantial experience in defining problems, developing creative and practical approaches, and strategizing effective responses and/or resolutions. Demonstrated ability to maintain confidentiality and discretion at all times.
• Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities. Experience and skill to apply various computer programs (word processing, spreadsheets, databases, web applications) to accomplish assignments. Ability to learn new software programs.
• Experience to convey detailed and complex information to groups and individuals in a training capacity, and to demonstrate and instruct others on the operational use of web-based systems. Organizational and analytical skills to research and interpret data and policy, write recommendations and present analyses both orally and in writing. Communication skills to effectively and professionally communicate in person, in writing, and on the telephone. Experience assessing problems and developing solutions based on an understanding of policy and priorities and analysis of available information to advise others and participate in assessing business processes.
• Advanced knowledge of and ability to apply/interpret systemwide, organization and college/school policies and procedures which govern academic personnel, including collective bargaining agreements. Experience in the areas of academic personnel, higher education administration, or labor relations.
• Advanced knowledge of organization and college/school and departmental/divisional goals, priorities and values, and the legal and human implications of decisions. Knowledge of and experience with campus-wide offices, administrative staff contacts, campus structure, policies and resources strongly desired.
• Advanced knowledge of Academic Personnel related programs and systems. Ability to apply knowledge to train diverse audiences. Experience contributing to the development of new programs and systems. Experience with research, analysis and interpretation of policies, practices and procedures (college/campus/university preferred).

Preferred Qualifications

• Experience with academic personnel policies.
• Experience with assessing training needs with skill to research training options, modify and update existing training information, and to implement new approaches.
• Experience developing written materials for instruction and dissemination in a classroom format and on the Web. Experience working as part of a team that develops and delivers effective solutions.
• Experience using the following systems: University of California HR and Payroll System (UCPath), Cognos reporting, MyInfoVault (MIV), Academic Personnel History & Information Database (APHID), UC Recruit, UC Outside Activity Tracking System (UC OATS), and an electronic document management system, such as OnBase. Knowledge and experience with the Forms Online system.

Key Responsibilities

• 50% - Analysis and Coordination for Advancement and Compensation
• 30% - Planning and Analysis Management
• 10% - Analytical Support for Specialized Areas
• 5% - Analytical Support for Systems Development
• 5% - Training

Department Overview

UC Davis Academic Affairs has oversight for more than $5 million from a variety of funding sources. Academic Affairs is the central office that functions as the Human Resources office for more than 20 different academic title series and oversees approximately 5,000+ non-represented and represented academics campus-wide. In addition, there are 2100+ academic appointments that are without salary that require analysis. These academics reside in the following UC Davis Colleges/Schools/Units:

College of Agricultural and Environmental Sciences
College of Biological Sciences
College of Engineering
College of Letters and Science
Continuing and Professional Education (formerly Univ. Extension)
Graduate School of Management

Offices of the Chancellor and Provost and their units:
--Aggie Square
--Diversity, Equity, and Inclusion
--Global Affairs
--Graduate Studies
--Grand Challenges
--Imagining America
--Office of Public Scholarship and Engagement
--UC Center Sacramento
--Undergraduate Education

Office of Research and their units:
--Air Quality Research Center
--Coastal and Marine Science Institute/Bodega Marine Laboratory
--California National Primate Research Center
--Comprehensive Cancer Center
--Center for Healthcare Policy and Research
--Institute of the Environment
--Special Research Programs
--Research Instruments and Central Facilities
School of Education
School of Law and Law Library
School of Medicine
School of Nursing
School of Veterinary Medicine
Shields Library

Academic Affairs oversees and provides information, analysis, and recommendations to senior management (Assistant Vice Provost, Vice Provost, Provost, Chancellor), the Academic Senate and the Academic Federation, and supports the work of senior campus leaders (Department Chairs, Assistant/Associate/Executive Associate Deans, Deans, Vice Provosts and other full-time faculty administrators, Central Payroll, Budget and Institutional Analysis, etc.) with responsibility in the areas of academic personnel/human resource matters. Academic personnel matters include but are not limited to: navigating, understanding, researching, consulting, problem-solving, collaborating, advising and implementing recruitments, appointments, academic labor and employee relations (including advises on conflict management and disciplinary matters for academics and leads all work related to three collective bargaining agreements - RA, IX, LX), advancements, compensation, academic range adjustments, equity analysis, retentions, system-wide reporting (i.e., Deans compensation and outside professional activities, new hires and separations, etc.), leaves (i.e., sabbaticals, FML and other medical leaves, bereavement, etc.), faculty outside professional activities, leading the campus' national and international awards, managing campus-wide awards programs for faculty/academics, leading faculty/academic professional development and training programs, managing academic work life programs, leading diversity initiatives for academics, etc.

POSITION INFORMATION

• Salary or Pay Range: $92,000.00 - $172,000.00 (Department budgeted salary range: $92,000/yr. - $132,000/yr. Commensurate with experience.)
• Salary Frequency: Monthly
• Salary Grade: 24
• UC Job Title: ACAD PERSONNEL ANL 4
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position may be eligible for hybrid remote work arrangements
• Candidates must already possess authorization to work in the United States to be considered

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks