Management Analyst I

The Management Analyst I classification includes positions in multiple departments; ALL VACANCIES WILL BE FILLED FROM THIS RECRUITMENT, so express your interest now! **Are you someone who enjoys solving complex administrative issues, using your analytical skills, and exploring financial and budgetary planning? Would you enjoy learning about the inner workings of a department and making an operational difference in the organization and for the community? If the answer to these questions is a resounding "YES!" and if you're motivated to serve alongside passionate teammates, love taking on challenges to drive meaningful change, and thrive in a fun environment, then we want you to apply!**

To view the full job description, please click here.

Application Process:
Applications will be accepted for Management Analyst I positions IN ALL DEPARTMENTS; we do not anticipate running any recruitments for specific departments, so please apply now for consideration for any available positions. We do have current vacancies, and expect more over the next several months. At the end of the application, you will have the opportunity to specify which departments you'd prefer to work in - you may select as many or as few as you'd like. Applications will be accepted until Monday, June 16, 2025, at 11:00 a.m.

Community
A City whose heritage spans more than a century, the City of Corona, located in Riverside County, California, encompasses around 40 square miles and has a vibrant, culturally diverse population of approximately 168,100 residents. Residents of Corona enjoy a variety of cultural, recreational, and educational opportunities that provide a first-rate quality of life for its residents and visitors. Within an hour's travel time, outdoor enthusiasts can enjoy such winter activities as snowboarding and skiing, and such summer activities as surfing, boating, or simply relaxing on a beach. Corona's economy is strong and getting stronger; more than 84,000 people work here. Our retail, commercial, and housing areas are expanding, and office development continues to be strong.

The Organization

The City of Corona is a General Law city operating under a Council-Manager form of government. Policymaking and legislative authority are vested in the City Council, consisting of a Mayor and four Council Members. Members of the City Council are elected by District to a four-year term. The Mayor is selected by the Council and serves as the presiding officer for one year. The City's total operating budget for Fiscal Year 2024 is $409.7 million, with a General Fund operating budget of $209.7 million. Corona enjoys a workforce of 922 dedicated employees who provide high-quality services to its residents and visitors each day.

DEFINITION

Under general supervision, performs a variety of complex professional administrative, technical, and analytical duties in support of the assigned department's business activities, functions, programs, and services; develops recommendations and work plans for the formation of policies and procedures for the Department's contractual, financial, and operational activities; monitors and projects revenue and expenses for department activities; provides technical and responsible assistance to the department head and/or division managers; and performs related duties, as assigned. This position is FLSA Exempt.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is the entry-level classification in the Management Analyst series. Initially under general supervision, incumbents learn and perform a variety of project-oriented research and analysis work, along with varied programmatic and departmental budgetary functions. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Management Analyst II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

Positions at the Management Analyst I level may perform some of these duties and responsibilities in a learning capacity.

• Collects, researches, compiles, analyzes, and evaluates information from various sources on a variety of specialized topics related to departmental and programmatic activities; organizes and conducts a variety of administrative, organizational, analytical, or management studies including complex financial, budget, personnel, operational, or administrative issues or questions.
• Performs analytical assignments and information-gathering processes; analyzes alternatives and makes recommendations regarding such areas as staffing, facilities, equipment, cost analysis, cost recovery, purchasing, productivity, workflow and design, and policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions and recommendations; assists with the implementation of procedural, administrative, and/or operational changes after approval.
• Assists in developing and administering the department's budget, including gathering and analyzing revenue and expense data and information; investigates and evaluates the need for changes in budgetary allocations for current or future budget years; assists in developing budgetary recommendations including forecasts of funding needed for staffing, equipment, materials, vehicles, and supplies; prepares justification for changes, new services, or additional costs; organizes budget worksheets for management review and approval; reviews completed budget documents for accuracy.
• Monitors and advises management regarding operating and capital budget revenues and expenditures; reviews fund balances in various accounts, capital improvement projects, and purchase orders, and prepares budget adjustments as necessary; compiles and prepares detailed budget and financial reports; plans, coordinates, oversees, tracks, and reports status on capital improvement projects; assists in the preparation, review, evaluation, and monitoring of capital improvement plans and budgets.
• Performs analysis and provides recommendations to management for possible cost savings actions; performs analysis on health and sustainability of various funds; provides analyses for various agreements and ensures compliance with the terms of those agreements; coordinates with consultants and City staff in review of new and existing contracts and agreements and prepares documents for approval as needed.
• Participates in the development and implementation of goals, objectives, policies, procedures, work standards, new or revised programs, systems, methods of operation, and administrative control systems for assigned projects and programs.
• Prepares and proofreads a variety of technical reports, letters, memoranda, correspondence, and other written materials; independently composes correspondence and reports related to assigned area of responsibility; develops, designs, and produces charts, graphs, presentations, and spreadsheets; prepares and conducts presentations for a variety of audiences, as assigned; prepares and submits City Council agenda reports and various other commission, committee, board, and staff reports, resolutions, ordinances, and related documents.
• Participates in the oversight and management of grants and special funds; identifies and researches grant funding opportunities and partnerships; researches and writes grant proposals; performs a variety of technical support and administrative duties in the preparation, processing, maintenance, reconciliation, tracking, archiving, and reporting of department grants and loans; audits grants; ensures compliance with federal, state, and funding agency requirements and applicable laws, regulations, and professional accounting practices; supports Finance with compiling information requested for annual grant audits; prepares and submits required grant documentation; maintains grant files and reports.
• Serves as a liaison to employees, public and private organizations, community groups, and other entities; provides information and assistance to the public regarding assigned programs and services; receives and responds to customer inquiries, complaints, and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions; coordinates and monitors responsive actions to resident service requests; compiles responsive documents for subpoenas and requests for public records.
• Reviews contracts, invoices, and payments for accuracy; processes invoices for payment approval; prepares vouchers for reimbursement; reconciles credit card statements; reviews contracts, vouchers, and other documentation; and performs various financial analyses and reconciliations; processes and reviews contracts for payment of invoices and agreement compliance; maintains spreadsheets.
• Prepares bid specifications and related schedules for various vendors; administers formal and informal bidding practices per Purchasing guidelines for various professional and contractual services; acquires bids and quotes from vendors; administers requisitions and/or contracts for professional services and products; ensures contracts and agreements comply with legal guidelines; prepares and reviews various agreements and distributes for proper approval; obtains necessary documents from vendors per agreement requirements.
• Prepares, receives, and reviews purchase order requests; calculates financial amounts for purchasing; ensures the department conforms to purchasing guidelines; determines funding sources and submits purchasing requests; works with vendors to ensure items are ordered or services are performed.
• Attends, and participates in the coordination and facilitation of, a variety of specialized departmental board, committee, commission, and/or City Council meetings.
• Plans, organizes, develops, and conducts a variety of assigned programs, special projects, studies, and surveys; coordinates programs and activities with other divisions or departments; confers with representatives of other agencies, vendors, and the public; monitors performance of assigned projects; performs program administrative functions and provides technical assistance to others on specified assignments.
• Provides work direction and training to staff on a project or day-to-day basis, as assigned.
• Maintains accurate recordkeeping and filing systems; develops storage of records and records retention schedules.
• Observes and complies with City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

Positions at the Management Analyst I level may exercise some of these knowledge and abilities statements in a learning capacity.

Knowledge of:

• General principles and practices of municipal government budget preparation, administration, and control.
• Grant funding sources, grant requirements, grant administration, and grant writing techniques.
• Principles of providing functional direction and training.
• Sources of information related to a broad range of municipal programs, services, and administration.
• Financial, statistical, and comparative analysis techniques for interpreting various agreements and financial documents.
• Advanced principles, practices, and methods of administrative and organizational analysis.
• Applicable federal, state, and local laws, codes, regulations, and processes in assigned areas of responsibility.
• City personnel rules and regulations, municipal codes, purchasing policies, finance principles, and legal requirements.
• Methods and techniques of research, statistical analysis, report preparation, and presentation.
• Public administration policies, procedures, functions, authorities, and regulations.
• Basic accounting procedures and Government Accounting Standards Board (GASB) requirements and recommendations.
• Business computer applications related to statistical analysis, data management, data research, management, manipulation, and analysis.
• Principles and practices of sound business communication.
• Department organization, functions, programs, policies, procedures, and initiatives.
• Principles and procedures of recordkeeping, document processing, and filing systems.
• Basic principles and practices of database development and maintenance including uses and outputs of data.
• Mathematical principles and statistical techniques.
• Recent and on-going developments, current literature, and sources of information in assigned areas of responsibility.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Research, analyze, evaluate, understand, interpret, and apply programs, policies, procedures, and guidelines, and develop sound recommendations.
• Plan and conduct effective management, administrative, and operational studies.
• Prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Collect, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner for a variety of intended audiences.
• Plan, assign work, coordinate, and review the work of support staff.
• Conduct meetings, give presentations, and accurately convey messages.
• Create detailed analytical reports and graphs.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Monitor compliance of grant awarded agreements.
• Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Analyze problems, research and identify comprehensive solutions, and implement recommendations.
• Develop and administer assigned budgets and accurately track and process receipts of revenues and payments of expenditures.
• Use mathematical functions and principles and perform complex arithmetic calculations accurately.
• Maintain and update accurate records and files.
• Handle sensitive and confidential information.
• For some incumbents, ability to speak Spanish to effectively communicate and assist the public.
• Use tact, initiative, prudence, and independent judgment within general policy, and procedural, guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to a bachelor's degree from an accredited college or university with major coursework in public or business administration, accounting, finance, information technology, economics, environmental science, or a related field.

Experience:

• Two (2) years of office administrative support experience.