Program/Project Specialist

Division of Physical Therapy Administrative Duties:

(30%) Division Operations - Ongoing and Day-to-Day:

• Manage the student absence reporting process.
• Classroom technology management - troubleshoot classroom technology and adapt the systems to various presenting modes. Liaison to AHC classroom support.
• Create and update course Canvas pages for up to 12 courses per semester - Ensure consistency between pages and provide usable templates to faculty.
• Process mailings and sending out of packages.
• Collect and disseminate student weekly updates.
• Provide instructions for guests to find the PT classroom and offices when coming to campus for events.
  • Effectively communicate with outside guests about visit logistics.
• Schedule meetings as directed within the Division and for faculty working groups / committees.
• Assist with accreditation activities and documents for annual reports or as needed.

(20%) Faculty Support:

• Provide Canvas support to faculty. Including but not limited to; creating basic canvas pages, entering exams, assisting with grading, managing media in Canvas, and problem solving. Submit guest speaker check request forms for processing.
• Student Rating of teaching (SRT) collection - Including research group SRTs.
  • Coordinate with each instructor a day/time to attend class and proctor each course SRT. o Provide results when available.
• Manage Guest Speaker, Teaching Assistant, and Lab Assistant evaluations collected via qualtrics - Proactively set-up with faculty prior to the end of the semester.

(20%) PT Classroom / Space Upkeep:

• Check and refill sanitizers, cleaning supplies & cleaning stations in the PT classroom. o Put away new supplies as they arrive.
• General workstation cleaning and podium/lectern cleaning.
• Weekly manage the linen service.
• Manage the shared 2ndfloor copy room - order supplies, troubleshoot basic issues and coordinate repair service as needed.
• Monitor and order office supplies via UMarket.
• Check equipment as directed.

(20%) DPT Course Management:

• Create drafts of semester course schedules and final exam schedules - Requires extreme attention to detail and creative problem solving.
• Order textbooks from the bookstore each semester and obtain faculty desk copies when requested - advise instructors on new editions and work with instructors to find new text books.
• Manage course recordings and post recordings to course Canvas pages as needed. - Ensures accessibility for all students.
• Accurately enter exams into Canvas for various courses. Verify all settings are correct and ensure the exam is accessible for all students, including those with accommodations from the Disability Resource Center (DRC).
  • Manage the student testers in ChRC; Ensure there is space for the students with accommodations, and that all needs are met per the DRC.
• Answer questions from students regarding schedules and events.

(10%) Administrative Team Shared Duties:

• Serve as the back-up for the Division Administrator, Graduate Program Coordinator and Clinical Education Coordinator.
• Work collectively with the PT staff team to plan and execute large Division events such as Graduation, White Coat Ceremony, Scholarship Dinner and new student orientation. Attend all Division events.
• Participate in weekly meetings to update each other on projects and share ideas for new initiatives.
• Maintain the general supply room and shared copy room - coordinate any maintenance needed on the copier.
• Contact Facilities Management for building or repair issues.
• Other duties as assigned.

All required qualifications must be documented on application materials.

Required Qualifications:

• High School Diploma/GED and five years related experience to include project management.
• Strong communication skills, judgment and ability to work collaboratively with faculty, staff, and residents.
• Ability to develop professionally through increasing levels of responsibility.
• Experience with strategic planning and department operations.
• Strong attention to detail.
• Ability to manage multiple tasks simultaneously, while prioritizing the most urgent tasks.
  

Preferred Qualifications:

• Experience working in higher education.
• Experience with the following applications: Destiny One Registration System, Astra class scheduling, UMarket or other procurement systems, EFS, Canvas, Katura, MediaSpace, and Collaborative Class scheduling (CCS).
• Proficient with Google suite and Microsoft Office applications.

The Department of Family Medicine and Community Health at the University of Minnesota was created more than 50 years ago in response to a legislative mandate to train primary care physicians. Since then, we have been leaders in transforming the specialty through education, research, and patient care. We are the academic sponsor of seven family medicine residencies-five in the Twin Cities, two in Greater Minnesota. We are involved in medical student education activities across the Medical School's two campuses: Twin Cities and Duluth. We sponsor five fellowship programs-sports medicine, hospice and palliative medicine, behavioral medicine, clinical informatics, and human sexuality- and offer continuing medical education opportunities. We are regularly among the top National Institutes of Health-funded family medicine departments. Our faculty are actively researching health disparities, healthcare delivery, and population health. More at https://med.umn.edu/familymedicine.

The Division of Physical Therapy creates and integrates innovative research discoveries, education, and practice to develop scholarly, collaborative physical therapists and rehabilitation scientists who advance health care and disease prevention for diverse communities in Minnesota and beyond. More information may be found at https://med.umn.edu/fmch/physical-therapy.

Pay Range: $24.07 to $35.41 per hour. We anticipate most offers will be around the midpoint of $25.02 to $28.64 per hour, depending on education and experience.

Time Appointment: 100% Appointment

Position Type: Labor Represented

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, pharmacy and disability plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).