Admin Assistant to Assoc Dean

This position serves as an operational partner to the School of Dentistry's Associate Dean for Research, providing administrative assistance in all areas (maintaining calendars, ordering, correspondence, maintaining data, coordinating Research Committee meetings and recording minutes).

Along with the Associate Dean for Research, this position will provide assistance to the Grants Management Office and the Summer Research Program and Director.

This position is responsible for follow-up on Lasby Scholarship and pilot grant requests and event planning such as the Annual Research Updates and the IADR/AADR annual meetings sponsored by the Office of the Associate Dean for Research.

Administrative (60%)
* Serve as the administrative assistant to the Associate Dean for Research to develop, create, organize and implement strategic initiatives that are in alignment with the Schools' mission. Partner with senior administrators to develop/recommend short-term and long-term goals.
* Represent the Associate Dean for Research in communications to internal colleagues and to external partners/institutions.
* Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, training/program projects, etc.
* Assist with grant proposals and serve as a resource for information related to the management of grants and contracts.
* Develop computer-assisted processes, guidelines, procedures or tools.
* Design/maintain databases, websites.
* Plan events as requested on behalf of the Associate Dean for Research Office.
* Attend and administrate all research committee meetings.
* Perform all ordering through UMarket and EFS for equipment, office and lab supplies.
* Assist in calendaring for the Associate Dean for Research. Make all travel arrangements and provide reimbursement for expenses incurred.
* Provide assistance as needed and requested by the Grants Management Office.
* Provide assistance to the Summer Research Program reserving conference rooms and ordering lunches for weekly noon seminars, providing stipends for first year DDS SRP students and scholarships for the second year students. Provide reimbursements for those attending the annual meetings to present their research posters.

Liaison (10%)
* Build collaborative relationships while serving as the unit liaison on behalf of the Associate Dean for Research/School of Dentistry to outside entities to establish and maintain important relationships with professional, academic and community partners.
Communications (30%)
* Develop and direct effective communication strategies (internal - faculty, staff, students and external customers); coordinate efforts/priorities across multiple areas in the School.

Required Qualifications:
*High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience.
*Four years experience with MS Office (Word, excel, power point, etc)
*Experience with email and the internet (searching, communication, document sharing, etc)
*Experience preparing written communication for high level administrators or executives
*Experience working with a high level of confidentiality
*Experience with general bookkeeping and customer service practices

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay Range: $25.00 - $28.09 depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).