IEM Finance and Events Assistant - Non-Exempt Temporary or Casual

Title: IEM Finance and Events Assistant
Job Code & Class: 0001 temp
Department: Institute for Engineering in Medicine
Budgeted Salary Range: $22 per hour

ABOUT THE POSITION
Position Overview: The IEM Office Administrative Assistant reports to the IEM Events Assistant and is responsible for providing event and administrative support to IEM leadership and staff. The Institute for Engineering in Medicine is an umbrella organization that administers support for the Institute for Engineering in Medicine, Earl E. Bakken Medical Devices Center, Center for Neuroengineering, Visible Heart Laboratories, and ATP-Bio ERC.

The Medical School is committed to an excellent employee experience, offering a flexible work environment that meets the needs of students, staff, faculty, and the communities we serve. Flexible work arrangements may include flexibility in schedule and/or work location. All UMN employees are expected to follow applicable public health and safety procedures. This position is hybrid.

JOB RESPONSIBILITIES
Clinical Immersion Program (30%)
* Create certificates and name badges
* Assist with participant lunches
* Order supplies as needed
Other Event Support (25%)
* Provide on-site administrative support for IEM programs and events
* Assist with preparation for IEM events.
Office and Finance Support (45%)
* Complete financial training for EFS system access
* Assist with corporate card reconciliation
* Assist with IEM purchasing and supplier payments
* Track inventory of supplies for the office and events
* Provide front desk support at IEM.
* Complete special projects for IEM staff as assigned

All required qualifications must be included in the application materials

REQUIRED QUALIFICATIONS
* Experience planning events with attendance of 100 or more people
* Experience working in an office setting
* Ability to communicate clearly, including asking clarifying questions
* Skilled in using Google Docs and Google Sheets to complete word processing and data entry tasks
* Professional and courteous demeanor

Preferred
* Strong organizational skills and attention to detail
* Excellent verbal and written communication skills
* Ability to handle multiple tasks, take initiative and work independently

The Institute for Engineering in Medicine resides within the Medical School. Learn more about the department at https://med.umn.edu/iem/about

Pay Range: $22.00 per hour; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).