Administrative Associate

Wiss, Janney, Elstner Associates Inc. (WJE) is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world and construction industry. Since 1956, our applied experience from more than 175,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve. From historic preservation to post-disaster safety assessments, we respond to the most challenging problems in the built world.

Administrative staff at WJE are encouraged to take on various responsibilities, seek challenges, and find efficiencies and innovation in the tasks of the position. A successful person in this role will demonstrate strong organizational skills with exceptional attention to detail and a strong ability to adapt to changing priorities and project demands from multiple staff, all while maintaining superior interpersonal skills.

WJE's Austin office is made up of a dynamic team of technical professionals who thrive in a fun, fast paced professional setting. We offer a collaborative work environment, with administrative and technical minds working in harmony to deliver an exceptional client experience and technically excellent deliverables.

We're looking for an administrative candidate who embodies unwavering professionalism, meticulous organization, and a proactive, independent spirit - someone driven to take initiative and provide unparalleled support to both our staff and clients. This role offers the prospect of professional growth within the administrative team.

Responsibilities:

Administrative

• Prepares first drafts, edits, proofreads, and assembles outgoing correspondence and documents utilizing WJE templates.

• Answers incoming calls and directs client inquiries appropriately.

• Helps where requested in the coordination of office tasks, which may include resolving building issues, conference room scheduling and setup/take-down, and contacting vendors as needed.

• Maintains office equipment, orders office supplies, and conducts research on new equipment/leases.

• Processes outgoing email and packages to include special delivery services (Federal Express) as needed.

• Assists with copying, filing, and binding as requested.

Project Support

• Assists project staff in the development of reports and presentations.

• Supports project staff utilizing Microsoft Office Suite, PDF and photo editing software, and Deltek Vision expertise to complete work product.

• Supports job sites, as needed, including working with Project Managers to identify, procure, and maintain equipment.

• Conducts internet research as needed.

Requirements

• Bachelor's degree and/or prior work experience preferred.

• Advanced attention to detail.

• Professional demeanor.

• Proactive, independent, and self-starter mindset.

• Ability to multi-task, prioritize, and work effectively with minimal supervision.

• Proficient level knowledge of Microsoft Office Suite, PDF tools, and photo editing software.

• Excellent customer service and interpersonal skills.

• Advanced written and oral verbal communication skills.

• Advanced grammar and proofreading skills.

• Adaptability to change priorities and project deadlines.

• Able to take direction from multiple staff members and both the Unit Manager and Branch Administrative Coordinator.

WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee's annual earnings. Additionally, employees may be eligible to receive overtime, variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate's qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range:

This non-exempt position is eligible for additional overtime pay. Additionally, employees in this position receive an annual discretionary bonus based on personal and company performance. WJE's industry-leading, total rewards package enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans for employees and their families, generous 401(k) matching, time off to care for yourself and others, and investments in employees' professional development, to name a few. More information on WJE's total rewards package can be found atwww.wje.com/careers/employment-benefits.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)