Program Coordinator

Join the HJF Team!

HJF is seeking a Program Coordinator who will oversee a collection of related/integrated projects that together support a long-term research initiative. This position strategically guides one or more project managers and related technical staff to ensure they are all working effectively toward the program's stated objectives.

This position will be in support of the Naval Medical Research Unit San Antonio (NAMRU-SA) at Fort Sam Houston. NAMRU-SA is a major research and development center whose mission is to conduct gap driven combat casualty care, craniofacial, and directed energy research, to improve survival, operational readiness, and safety of Department of Defense (DoD) personnel engaged in routine and expeditionary operations. Its purpose is to provide non-personal support services to NAMRU-SA. Performance will include intramural research and development (R&D) support services for four (4) scientific directorates and their respective departments: Directed Energy Health Effects Directorate (DEHE), Combat Casualty Care and Operational Medicine Directorate (CCC&OM), Craniofacial Health and Restorative Medicine Directorate (CH&RM), and Research Services Directorate (RSD).

This effort primarily entails investigative studies which involve planning, coordinating, designing, and executing experimental protocols that meet both directorate-level research objectives and the command mission.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

This position is contingent on contract award.

• Facilitates information flow between program members, Principal Investigator (PI) or Department Head.
• Provide recommendations to the Government regarding contractor labor utilization, contractor workflow, and contractor operational procedures to increase efficiency, productivity, overall improvements to support of this effort.
• Coordinates the decision-making process between all contract personnel.
• Coordinates and conducts in-house contract personnel actions and provides to contract personnel guidance and assistance as needed.
• Oversees project budgets and materials acquisition related to research under contract to ensure successful project completion.
• Aids in coordinating program monthly, quarterly, and annual reports.
• Tracks the progress of programs or projects for research performed under contract to ensure milestones and benchmarks are met.
• Provides support in writing protocol-driven research proposals, animal use protocols, human use protocols, technical reports, final reports, and peer-reviewed manuscripts

Supervisory Responsibilities

• Direct Supervisor: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.

Education and Experience

• Bachelor's degree required plus 5 years' experience OR Master's degree plus demonstrable experience.
• Minimum of 3-5 years of experience required.

Required Knowledge, Skills and Abilities

• General awareness of federal budget processes and fundamental principles of project management
• Solid Interpersonal skills, including the ability to clearly communicate verbally and in writing, build and maintain teams, and identify and resolve problems
• Demonstrated ability to plan, schedule, and coordinate activities to meet deadlines
• Working knowledge of a variety of software including but not limited to Microsoft Office, proposal/project tracking, and data analysis software
• Prior experiences in the life sciences strongly preferred
• US Citizenship and the ability to obtain and maintain a Secret Clearance, including background check and drug screening.
• All staff required to enter the labs shall maintain current certification in American Heart Association Basic Life Support (BLS); American Heart Association Healthcare Provider Course; American Red Cross CPR (Cardio Pulmonary Resuscitation); or equivalent.

Physical Capabilities

• Lifting: Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.
• Ability to climb, pull, and lift heavy objects.

Work Environment

• This position will take place primarily in a office setting.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.