Administrative Assistant - Southern FS, Inc. - Macedonia, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably.FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Salary Range: $15.50 - $17.00

Job Title: Administrative Assistant
Location: Southern FS, Inc. - Macedonia, IL

Are you a highly organized, service-minded professional with a passion for supporting team operations and delivering outstanding customer service? Join Southern FS, Inc., a trusted name in agriculture and energy, where we value sustainability, community, and excellence in everything we do.

About Us

Southern FS, part of the FS brand, represents a commitment to innovation, quality, and environmental stewardship. As a local cooperative, we work closely with our communities to ensure the long-term success of our customers, owners, and the land we serve.

Position Summary

We are seeking a detail-oriented Administrative Assistant to support our Macedonia, IL location. In this role, you'll compile and manage data, generate invoices and bills, greet and assist customers, and provide overall administrative support to the Location Manager and staff.

Key Responsibilities

• Welcome and assist customers upon arrival
• Answer phones and direct inquiries to the appropriate team members
• Support the Location Manager with daily and monthly inventory and billing for fertilizers, chemicals, fuels, and other products
• Prepare invoices, bills of lading, and credit memos
• Maintain accurate transaction and inventory records
• Organize store displays and maintain a clean, welcoming environment
• Promote company products and services to drive sales
• Administer customer credit accounts and support collection efforts
• Maintain compliance with company safety and operational policies

What We're Looking For

• Education & Experience: Associate degree or equivalent experience (6 months-1 year); knowledge of accounting and inventory systems preferred
• Computer Skills: Proficiency in Microsoft Excel, Word, and general accounting/inventory software
• Communication Skills: Clear verbal and written communication, with a customer-first attitude
• Organizational Abilities: Strong attention to detail, ability to multitask, and a proactive mindset
• Team Player: Friendly, dependable, and collaborative with excellent problem-solving skills

Physical & Work Requirements

• Must be able to lift up to 50 lbs occasionally
• Able to stand, walk, kneel, and reach throughout the day
• Comfortable working in a retail and warehouse setting, with potential exposure to chemicals, noise, and varying temperatures

Why Southern FS?

• Supportive and community-focused culture
• Opportunity to work with a company committed to sustainable practices
• Competitive compensation and benefits
• Be part of a team that values your ideas, your integrity, and your dedication

Join Us and Help Bring What's Next to Our Customers and Communities.
We are proud to be an Equal Opportunity Employer, including veterans and individuals with disabilities.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.

We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.