Program Coordinator

Department: Biology, Institute on the Environment - Duluth
Classification: Civil Service
Schedule: 40 hours/week, primarily Monday-Friday, with occasional evening or weekend hours for events
Work Modality: Hybrid eligible (1-2 days remote per week after probationary period)
Salary: $22.14 - $27.00 per hour
Anticipated Start Date: July 1, 2025
Reports to: IonE@UMD Director

Position Summary:
This position provides critical event coordination and administrative support for the Director of the Institute on the Environment - Duluth (IonE@UMD). The mission of the Institute on the Environment (IonE) is to promote interdisciplinary sustainability dialogue and action on campus and in the broader community. The Duluth hub of IonE, established in 2018, brings together faculty from all UMD colleges, Duluth City Sustainability Officers, and the UM Regional Sustainable Development Partnerships.

The position focuses on planning and implementing events and initiatives that foster collaboration among UMD faculty, staff, students, and the broader Duluth community, with the overarching goal of advancing sustainability efforts.This role supports a variety of programming, including the annual "Our Climate Futures" conference, monthly IonE@UMD Affiliate events, undergraduate outreach, and community-campus field trips related to sustainability topics. The position also assists with sustainability-related data collection and reporting, including updates to the UMD Sustainability Portal and the administration of a biennial undergraduate sustainability survey.

This is a temporary position for one-year with the possibility of extension dependent on available funding.

Essential Functions:

Event Planning and Support (60%)

• Serve as primary administrative lead for IonE@UMD event planning and evaluation
• Coordinate logistics for monthly Affiliate events, undergraduate outreach, and annual conferences
• Make decisions related to vendors, budget, menu planning, and overall event logistics
• Liaise with community partners and support their engagement (e.g., travel, logistics)
• Lead weekly event planning meetings with the IonE@UMD Director
• Coordinate with IonE - Twin Cities on collaborative programs
• Manage communications for IonE@UMD Affiliate programming
• Monitor and track monthly event budgets

Administrative Support (35%)

• Coordinate purchasing, travel arrangements, and reimbursements
• Organize meetings: logistics, scheduling, and minutes
• Maintain communications with IonE - Twin Cities
• Document and update office procedures
• Compile and refine data for annual updates to the UMD Sustainability Portal
• Implement and support analysis of a biennial undergraduate sustainability survey (IRB-approved)
• Assist in generating reports and managing internal documentation
• Support ad hoc administrative or project-related tasks as needed

Other Duties as Assigned (5%)

Minimum Qualifications:

• BA/BS degree or a combination of related education and work experience to equal at least four years

Preferred Qualifications:

• Experience coordinating and engaging with community organizations in the region
• Demonstrated success managing complex scheduling and event logistics
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational, multitasking, and problem-solving skills
• Excellent written and verbal communication with attention to detail
• Ability to work independently and adapt to changing priorities
• Commitment to diversity, equity, and inclusion, with experience working across diverse communities (e.g., people of color, individuals with disabilities, LGBTQ+ individuals, first-generation college students)
• Demonstrated ability to build and maintain effective relationships with a broad range of internal and external stakeholders

Pay Range: $22.14 - $27.00 per hour; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• The University offers a comprehensive benefits package that includes:
• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

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Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

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