Executive Assistant

Position Description:

In the role of Executive Assistant, you will provide administrative support for the CEO, COO, and AVP, Finance of Medical College Physicians (MCP). This role is critical in ensuring the smooth operation of executive functions and enabling leaders to focus on strategic priorities that improve patient care and organizational performance. Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. Duties include diligent management of dynamic calendars, initiating correspondence and providing requested data to leadership workgroups, analyze data, prepare final reports, manage special projects, and provide leadership as necessary. Work with team to process financial transactions for the designated cost centers. Serve as liaison to both internal and external customers. Position requires coordination of a variety of activities simultaneously. Expected to function independently of direct supervision and exercise sound judgment in handling confidential information with senior management and senior medical officers.

Primary Responsibilities

• Provide administrative support for Chief Executive Officer, Chief Operating Officer, and Associate VP, Finance of Medical College Physicians. Maintain executive appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel. Expectations include arranging travel, accommodations, itinerary and correspondence related to individual and group travel.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate and initiate action regarding administrative functions while coordinating and leading projects
• Use complex functions of a variety of computer applications and software packages to compile data and information from multiple sources to prepare reports and presentations for use at local, regional and national events.
• Compose correspondence as needed, which may contain confidential information. Proofread and format documents to ensure accuracy. Screen telephone calls and visitors to resolve complex inquiries.
• Exceptional customer service skills required.
• Provide committee support including agenda tracking and maintenance, scheduling speakers, gathering documents, record keeping and correspondence with committee members as directed
• Manage leader time and projects by providing preliminary research, correspondence, drafting documents and initiating communications Anticipate and initiate action regarding administrative functions while coordinating and leading projects.

Knowledge - Skills - Abilities

Exceptional organizational and time management skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Teams, Zoom)

Ability to manage multiple priorities with a high degree of accuracy and professionalism

Discretion, integrity, and a proactive mindset

Preferred Schedule:



Monday - Friday

Position Requirements:

Minimum Qualifications:

• Associate's Degree
• 5 years of executive assistant experience

Preferred Qualifications:

• Bachelor's Degree

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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