New

Accounts Payable Specialist

Vaco
$60,000.00 - $75,000.00 / yr
United States, New York, Manhattan
Jun 16, 2025
Job Title: Accounts Payable Specialist Department: Corporate Accounting - Accounts Payable Reports To: Assistant Controller Location: Onsite - 5 Days/Week Hybrid: Fully onsite NYC (Manhattan Job Summary: We are seeking a detail-oriented Accounts Payable Specialist to join our Corporate Accounting team. The ideal candidate is organized, proficient with Excel, and comfortable handling data entry and invoice processing in a fast-paced environment. Previous experience in property management accounting and with Yardi is strongly preferred. Key Responsibilities: Enter and process vendor invoices for payment, both online and in physical format Verify invoice accuracy and ensure appropriate approval and account coding Reconcile processed work by verifying entries and comparing system reports Post expenses to appropriate chart of accounts Scan and deposit physical checks using Panini scanner; log deposits in Excel Prepare billing entries in Yardi, including real estate tax calculations (training provided) Monitor and apply early payment discounts and address payment discrepancies Maintain vendor accounts and assist in responding to inquiries Assist with internal audits and special projects as directed by the Assistant Controller Perform additional administrative duties as needed Required Skills and Qualifications: High school diploma or equivalent required; accounting coursework or interest is a plus 1+ year of experience in Accounts Payable or related accounting function Yardi experience (especially Yardi 7S) strongly preferred Familiarity with property management accounting is a major plus Proficiency in Microsoft Excel (formulas, data entry, sorting/filtering) Strong attention to detail and organizational skills Ability to understand and apply a chart of accounts Experience with AvidXchange is a plus Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.