Office Manager

• Ensure that the office runs smoothly, efficiently and professionally.
• Assist with new hire onboarding, orientation, training, supervising, and assig tasks to appropriate staff.
• Manage workflow and monitor quality of work of the assigned group to ensure an efficient operational flow, timely completion of assignments and adherence to department's standards and regulations.
• Coordinate and maintain monthly schedules for department coverage (time off, on call, etc). Review employee hours against the scheduled time to work and tracks leaves and vacation/sick time for the Department.
• Monitor performance of clerical staff and compliance with departmental procedures and provide input in annual performance appraisals.
• Serve as first point of contact for benefit and payroll questions for all department employees.
• Work with managers and staff to resolve employee relations issues, drawing on appropriate BMC resources. In absence of the practice manager or director, may participate as a representative of the department in labor disputes or union negotiations.
• Maintain and supervise the maintenance of departmental files, manuals and records.
• Generate and disseminate daily patient census report. Run monthly billing reports (RVUs, session count) and financial reports.
• Create reports, spreadsheets, agendas, presentations, meeting minutes and other correspondence requested.
• Plan, organize and coordinate departmental receptions, meetings or functions, obtaining assistance as necessary.
• Handle telephone calls for the department and uses a professional and courteous speaking manner while on the phone.
• Monitors and maintain inventory of office supplies, medical supplies, and equipment. Purchase as needed and stay within established budget. Keep office equipment in working order and contact vendors or IT, as necessary, for repairs or replacements.
• Manage purchasing, reimbursements, invoices and accounts payable for the department. Assist with monitoring departmental budget and account balances, help managers to stay within approved budgets, and document all approved variances.
• Maintain open communication lines with other departments. Act as liaison with internal and external customers.
• Provide recommendations to administrative office systems to improve office productivity and cost effectiveness.
• Meet hospital-wide standards in the following areas:
  
  
  • Conform to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care is provided.
  • Utilize hospital's cultural beliefs as the basis for decision making and to support the hospital's mission and goals.
  • Follow established hospital infection control and safety procedures.
  
  
  
  
• Perform other related duties as needed.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.