Administrative Assistant - Genetics

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Department of Pediatrics

Under General Supervision, the incumbent will work in the Division of Genetics and Genomic Medicine, Department of Pediatrics as administrative support to Physicians, Genetic Counselors, Division Chief, Clinical Division Administrator and Genetic Counseling students. Coordinating all patients visit activities. To include within the Adult Genetic clinics, managing and screening all incoming phone calls, registering and scheduling of patient appointments within EPIC EMR.

Required:

• Skill to perform standard administrative duties, work independently with minimal supervision, using good judgement and tact when interacting with patients
• Strong ability to manage complex scheduling, handling changing priorities and conflicting appointments. Working Knowledge of Medical Terminology
• Knowledge of CPT, ICD-9/10 coding
• Knowledge regarding HIPAA Compliance Guidelines
• Demonstrated experience with referral authorization process.
• Effective interpersonal communication skills to Interact with faculty, staff, and the public in professional and respectful manner.
• Demonstrated ability to interpret insurance health plan benefits and make determinations.
• Excellent ability to perform in a PC environment including high level skill with Microsoft Word, Excel, Outlook, and EMR
• Must have strong organizational skills.
• Proven ability to prioritize and manage ongoing, multiple tasks and deal with time-sensitive deadlines in a fast paced, dynamic environment
• Effective written and verbal communication skills
• Demonstrate high quality performance, accountability, discretion, and sound judgment values and delivers high quality customer service in resolving questions and problems.
• Ability to learn new software and adapt existing applications to expedite tasks efficiently and effectively.
• Knowledge of UCI Policies and Procedures

Preferred:

• Bilingual in Spanish
• Knowledge of EPIC EMR

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.