Facilities Planner/Scheduler

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What this job involves - The Maintenance Planner/Scheduler is the initial point of interaction between the JLL Facility Maintenance Operations and their clients.

The role of the Maintenance Planner/Scheduler is to ensure that all required work, repairs and preventive maintenance activities for the facility occur in a timely, efficient and cost-effective manner with minimal impact and disruption to the overall facility operations. The Planner is responsible for meeting with each client to define the scope of work and then determine the skills and time required, and acquiring the tools and materials necessary to complete each job.

What is the day to day?

• Respond to all work order requests and interact with clients to define the scope of the work Involved, offering suggestions and alternative solutions which will meet the client's needs. Prioritize and schedule projects for the site, estimating time, materials and cost associated with each work order.
• Acquire the materials needed through the preparation and submittal of capital requests and Purchase Orders, ensuring that prompt service is provided and each work order is expedited quickly, efficiently, and cost effectively as is possible.
• Enter the work order details into the CMMS system requests, developing PM checklists for use. Maintain equipment identification inventories and assign identification numbers on all equipment within the facility.

This planning process involves the following steps:

• Physical inspection of the job location and equipment
• Definition of the scope of work
• Determination of the crafts and crew size required
• Identification of materials needed quantities, full descriptions and availability
• Identification and acquisition of any specialized tools or equipment required
• Development of standard craft time data
• Inclusion of additional variables such as job/site preparation, travel, breaks, etc.
• Scheduling of the work after consulting with production and supervision
• Using CMMS
• Maintain workload backlog
• Maintain PM schedule
• Maintain equipment history
• Provide work planning functions for a self-directed work team.
• Provide logistical coordination with other stakeholders (i.e. stock support, janitorial, grounds, purchasing, customers, security, and predictive maintenance).
• Intermediate to high computer skills necessary to access CMMS work order system, update equipment history, and access parts/material inventory management system.
• Provide input for the department quarterly report
• Coordinate and provide primary control of building, site utilities and utility distribution drawings. Establish and maintain equipment SOP's, MIP, and GMP files.
• Support on site EHS team to fully comply with all EHS programs requirements, and assist with any technical issues arising from an incident, near miss, good catch, investigation or other circumstances.
• Coordinate proper safety permitting and provides control of shutdowns, startups, and building services in support of building projects.
• Communicate clearly, understand and acknowledge verbal instructions, and be able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals. Estimate work-order completion times and compare them to actual.
• Present performance data to maintenance teams regularly.
• Develop and maintain standard workflow process and provide a (1) month look-ahead Preventive Maintenance (PM) schedule to the team weekly.
• Comply with all GMP and Non-GMP requirements of the client contract and meet or exceed key performance indicators.
• Perform other job-related duties and special projects as requested.

Desired experience and technical skills -

Required

• High School diploma degree
• 3+ years' experience in Facility maintenance with emphasis in electrical, mechanical, pipefitting, and/or HVAC trade
• Proficiency in various computer programs such as CMMS, Maximo, MS Word, Excel, Project, Outlook, etc.
• Must have a detailed understanding of effective scheduling, estimating, and workflow processes in a maintenance environment.

Preferred

• Successful completion of an apprenticeship from a trade school of recognized standing with a concentration in one of the above trades.
• Associate degree or Technical School equivalent
• Must possess (or obtain within a specified time frame) all applicable training and certifications such as:
• 3+ years' experience working in a multi-trade environment and maintaining an R&D facility or pharmaceutical/Biotech manufacturing research facility

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.