Senior Contracts Administrator

Senior Contracts Administrator
Corporate Office
Fort Walton Beach, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

Summary

This position is responsible for the negotiation and preparation of contractual provisions and the administration of contracts and subcontracts. Performs a variety of complex tasks and advises internal departments regarding contract requirements. Position negotiates, prepares, manages contracts, and performs contract closeouts.

Essential Duties and Responsibilities

This position includes the following. Other duties may be assigned.

• Works with Contracts Director to ensure contract compliance, review terms and conditions, and ensure enforcement on contract start.
• May act as the authorized negotiator and signatory authority on contractual issues with authority from Contracts Director.
• Develops subcontracts, Associate Contractor Agreements (ACAs), Non-Disclosure Agreements (NDAs), and transitions from Teaming Agreements (TA) for Contracts Directors approval.
• Examines drafts of contract performance requirements, and delivery schedules to ensure completeness and accuracy.
• Advises internal departments of contractual rights and obligations to fulfill contract requirements.
• Reviews subcontracts for conformity to Teaming Agreement (TA) requirements and determines acceptable contracts.
• Researches contract issues and monitors contract performance versus contract requirements.
• Requests or approves amendments to or extensions of contracts with direction from Contracts Director.
• Maintains contract and contractor status databases.
• Reviews all correspondence concerning contractors and responds as necessary.
• Establishes and maintains contact with customers, prime and subcontractors to ensure the smooth working of the contract process.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
• Initiative - Asks for and offers help when needed.
• Judgment - Exhibits sound and accurate judgment.
• Quality - Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Communications - Selects and uses appropriate communication methods.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's degree from an accredited university and a minimum of fifteen (15) years government contracting, operations, program management, or industry experience preferred.
• Master's degree preferred.
• Eight (8) years DoD specialized acquisitions experience required.

Language Skills

Ability to read, analyze, and interpret government contracts, federal clauses, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.

Computer Skills

To perform this job successfully, an individual should have knowledge of Contract Management systems; Database software; Project Management software; Microsoft Office Word, Excel, Outlook and PowerPoint. Experience with Deltek software a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Position Type/Expected Hours of Work

This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Travel

This position does not require travel.

Security Clearance

This position does not require a clearance

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Identity Protection
• Medical and Dependent Care Flexible Spending Accounts
• Commuter/Transit Spending Accounts
• Group Legal Coverage Options
• Pet Insurance

AAP/EEO Statement

HX5 is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

HX5 is a Drug-Free Workplace

Accessibility Notice

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.