Executive Assistant

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Englewood Cliffs, NJ.

Executive Assistant

Top Skills:

• Bilingual - Korean preferred
• Organized
• Detail-oriented

Summary:

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, like IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions.
• Liaison with the customer and the internal executive level.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

Requirements:

• A 2-year degree or equivalent work experience
• 8-10 years' experience required
• Experience working with executives is mandatory
• Microsoft Office skill set (Presentation, Excel, etc.)
• Bilingual (English/Korean) in reading, writing, and speaking
• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company
• Plan, organize, and prioritize multiple assignments and projects
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels
• Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames
• Ability to work across divisions and business areas to find solutions to problems
• Assist in event planning, including scheduling, catering, set up, and break down
• Place inventory requests for devices as needed
• Assist in ordering and tracking new hire equipment to ensure timely receipt
• Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)

Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, and Paid Time Off plus more!