Executive Assistant

AgWest Farm Creditis a member-owned financial cooperative that provides financing and related services to farmers, ranchers, agribusinesses, commercial fishermen, timber producers, rural homeowners and crop insurance customers in a seven-state territory in the Western United States. AgWest is part of the 100+ year-old Farm Credit System - the leading provider of credit to American agriculture.

AgWest champions the growth and advancement of agriculture, the value of rural communities, and the vital contribution our customers make to the economy and society. We serve customers in 59 locations throughout the West.

We are in search of an Executive Assistant or Senior Executive Assistant to join our CEO Administration Team in Spokane, Washington (Headquarters). This full-time position reports to the VP, Operations and is responsible for high quality administrative support for senior level executives. This role acts as a primary liaison between executives, staff members, clients, and external stakeholders, handling operational and other communications.

After an initial in-office training period, this position is eligible for workplace flexibility and a one-time home office stipend. Employees are expected to continue working from their office location a minimum of 60% of the time.

Compensation Information

The base salary range for this position in Spokane, Washington is:

Executive Assistant
Typical starting range: $58,500 - $80,500
Full base salary range: $58,500 - $88,200
Annual performance-based incentive target is 8% of base.

Senior Executive Assistant
Typical starting range: $64,600 - $89,300
Full base salary range: $64,600 - $97,500
Annual performance-based incentive target is 10% of base.

Job Requirements

• Provide administrative support for executive staff including but not limited to managing calendars, coordinating agendas, managing ongoing projects with designated timelines, scheduling travel, managing expense reports, and other general clerical tasks.
• Manage workflows to determine priorities, ensure appropriate time allocation for team and organization projects, and coordinate follow up items and deliverables.
• Coordinate calls and leadership meetings, ensure a high level of customer service and product quality based on established standards, and establish systems to monitor results and articulate accountabilities.
• Coordinate budgeting and tracking process for public relations, advertising, and corporate giving expenditures in collaboration with the Marketing Team.
• Assist in developing reports and presentations by obtaining, analyzing, and interpreting loan portfolio and other data as well as creating data tables, charts, and graphs.
• Serve as recording secretary for various committees and/or meetings as requested.
• Assist in policy and procedure creation, coordinate publishing and communication as requested.
• Assist in reporting responsibilities including consolidating Leadership feedback and updating tracking spreadsheets.
• Assist in updating intranet pages and other communication channels in collaboration with the Marketing Team.
• Act on behalf of executives for regulatory reviews.
• Coordinate division communications and plan meetings and events as needed.
• Perform all duties and maintain all standards in accordance with company policies, procedures, and internal controls.
• Other duties as assigned.
  

Minimum Requirements

• Associate's degree in business administration, english, or related field, or equivalent combination of education and experience
• Generally, requires at least three years directly related and relevant experience supporting senior level executives
• Proficiency with MS Word, Excel, Outlook and Teams with proven success participating in multiple Teams across various divisions
• Excellent verbal and written communication skills with the ability to successfully interact with a wide range of roles and personalities
• Ability to handle a wide variety of activities and confidential matters with discretion and good judgment
• Demonstrated ability to prioritize, think strategically and work proactively on a variety of projects simultaneously
• Ability to work independently with broad direction of objectives and expected outcomes
• Demonstrated ability to gain trust and confidence among key stakeholders
• Experience developing, organizing, and coordinating projects and events
  

Preferred Requirements

• 5 years or more years of directly related and relevant experience supporting senior level executives
  

Benefits Offered by AgWest

• Medical, dental, and vision insurance
• Basic term life and AD&D insurance (fully paid for by the company)
• Paid days off annually: 15 vacation*, 15 sick, 11 holidays and 3 volunteer
• 401(k) plan (6% match plus 3% employer contribution)
• Employee Assistance Program
• Wellness Program
• Jeans are welcome at work every day at AgWest!

*Vacation accrual rates increase with tenure.

Details about insurance and retirement benefits are available at: https://www.farmcreditfoundations.com/fcfbenefits

#LI-Hybrid #LI-Onsite

Job level and starting annual salary will be based on a variety of factors including but not limited to experience, education, certifications/licensure, internal equity, location, business needs and market demands.

The listed compensation and benefits information is accurate as of the posting date. AgWest reserves the right to adjust compensation for all positions and modify or discontinue benefits programs at its sole discretion, subject to applicable law.

Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by law.