New

Legal Executive Assistant III

Steptoe LLP
401(k)
United States, California, Los Angeles
633 West 5th Street (Show on map)
Jul 02, 2025
Position(s) I am Applying for Legal Executive Assistant III Essential Functions Document Preparation: Perform advanced word processing of complex legal and administrative documents. Ability to use styles in word and troubleshoot pleading documents. Prepare documents for filing, e.g., create and update table of contents and authorities, format pleadings and forms to court and firm standards, electronically assemble exhibits, bates number and bookmark; create discovery, answer, motion, declaration and other pleading shells. Proofread, photocopy, assemble and distribute prepared material as necessary. Prepare court documents for filing in State and Federal courts and plan for messenger or courier service if required (e-filings). Coordinate document production with other secretaries Correspondence: Originate and type a variety of correspondence and memoranda required by the attorneys to whom assigned by using drafts, handwritten notes or oral instructions (transcribing equipment if applicable) Time and Billing: Input and/or edit record of attorneys' billable time into the computer billing system Other functions: Schedule appointments and meetings, depositions, arbitrations, etc...Responsible for ordering court reporter, interpreter services and reserving conference rooms as needed Calendar all appointments, meetings, arbitrations, depositions trial dates and deadlines Create New Business Intake forms (initial documents) as directed by the Attorneys in compliance with standard firm procedures (now to be done by only one person) Coordinate with Records department the creation of client files and maintenance of same Coordinate travel arrangements as needed Provide overflow assistance when requested. Non-Essential Functions * Execute other duties as assigned Minimum Qualification High school diploma or equivalent 10 years of legal secretarial experience Success Factors Proficient in computer software (Word, PowerPoint, Excel). Excellent attention to details Ability to manage multiple tasks and projects and complete them under time constraints. Ability to exercise discretion and independent judgment in carrying out responsibilities of the job Excellent communication skills Demonstrate excellent analytical and research skills Demonstrate strong professional customer service skills Working knowledge (hands on) of Microsoft Office, Word, Lotus Notes, PowerPoint, Excel and must remain current on all S&J software where it impacts the responsibilities of the position. Highly organized Team Player Work Environment Non-smoking environment Must be available to work beyond normal work hours Must be able to work under tight deadlines Available to work in the office 9:00a.m.-5:30 p.m. Monday through Friday Low to moderate noise level Must be able to concentrate in an occasionally noisy environment.Manual dexterity Must be able to sit or stand for long periods and lift and move boxes and files weighing up to 20 lbs T he anticipated base salary range for this position is $82,000 to $109,000. The actual base salary offered will be dependent upon the applicant's experience and qualifications, as well as other job-related factors, including but not limited to, relevant skills, education, certifications or other professional licenses held, and if applicable, geographic location. Steptoe offers a full range of benefits for you and your eligible dependents. Benefits currently include: medical, dental, vision, life, disability, dependent care, health care flexible spending accounts, 401K Plan, Profit-Sharing, Paid Time-Off and a robust Wellness Program. Steptoe LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Steptoe offers a full range of benefits for you and your eligible dependents. Benefits currently include: medical, dental, vision, life, disability, dependent care, health care flexible spending accounts, 401K Plan, Profit-Sharing, Paid Time-Off and a robust Wellness Program. Steptoe LLP is an equal opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, sexual orientation, gender identity and expression, marital status, mental or physical disability, genetic information, or any basis proscribed by applicable statutes.