Contract Administrator

OUR VISION:

"To become an indispensable partner to building owners with mission-critical systems."

POSITION SUMMARY/OBJECTIVE:

The incumbent reviews, monitors, and enters downstream contracts and agreements for Operational Finance's Shared Services Department, while ensuring compliance from a risk perspective in the areas of legal, insurance, and limits of authority. S/he coordinates with branch management and the Company's legal department, when necessary, for any changes to contracts and agreements.

Base salary range of $54K - $56K

KEY TASKS & RESPONSIBILITIES:

• Reviews and prepares purchase agreements, subcontracts, and other contracts as required.
• Monitors the status of all pending contracts, and organizes and tracks all fully executed agreements.
• Collects insurance requirements, release of liens, safety information, and other qualifying documents needed for compliance with vendors, customers, etc.
• Analyzes proposed changes to terms and conditions, and coordinates approval by branch management and legal department, as determined by the Company's limits of authority.
• Enters and commits all purchase agreements, subcontracts, and vendor contracts into Viewpoint.
• Researches and resolves any pending invoice exceptions for downstream contracts to ensure change orders and contracts are in place prior to approving exceptions.

CONDUCT STANDARDS:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the "Hearts & Minds" safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we ACT WITH INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

WORK ENVIRONMENT:

• This position operates primarily in a professional office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, filing cabinets, printers, and scanners.
• The Company's "Work from Home" policy is applicable to this position.

PHYSICAL DEMANDS:

• In performing the duties of this job, the incumbent is regularly required to sit, stand, walk, talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

TRAVEL:

• No travel is expected for this position.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree in Business, Finance, Accounting, or a related field, OR 2+ years of relevant, job-related experience in a service or construction industry (without a degree).
• Foundational knowledge of accounting principles and practices.
• Proficiency with Microsoft Office products (Excel and Word in particular)
• Must be organized, attentive to detail, and possess strong analytical skills.
• Ability to effectively communicate (both written and verbally) with diverse audiences.
• Capacity to produce results when working both independently and as a part of a team.

PREFERRED QUALIFICATIONS:

• Familiarity with Viewpoint accounting software.
• Additional law experience is a plus.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.