Business Analyst

Recruitment Title: Business Analyst
Classification: 9702BS - IT Pro 2-Bus/Sys Analyst
Work Environment: Hybrid

Please note, we are not offering H-1B or Green Card sponsorship for this position.

The University of Minnesota is committed to fostering local talent through employment opportunities. While this position utilizes a hybrid modality, prospective applicants must be located either in the state of Minnesota or near the Wisconsin border or otherwise open to relocation.

Position Overview:

The University of Minnesota is looking for a highly motivated and organized Business Analyst to join the Purchasing Services team. As a key member of the Purchasing Services team, the Business Analyst will play a crucial role in supporting the reporting, business, and technical solution needs of the department.

The ideal candidate will have strong expertise in creating reports, reconciling resources and expenses, and supporting the different systems used by Purchasing Services. Attention to detail, effective communication, and the ability to work with stakeholders of varying financial expertise are essential for success in this role.

Job Responsibilities:

Reporting, Data Analysis, and Business Intelligence - (40%)

• Develop and maintain queries, reports, and dashboards using the University's data reporting and BI tools to support Purchasing Services oversight and strategic initiatives.
• Run assigned oversight queries and take corrective action as appropriate.
• Retrieve and analyze other data as requested.
• Support reporting initiatives related to:
  • Strategic and Purchasing Savings.
  • Ship and Location reporting.
  • PO Category Maintenance.
  • FOIA and other data requests.
  • Compile quarterly data and reports as requested for Supplier Diversity reporting.
  • Compile monthly data for department dashboards.
• Utilize UM Analytics to:
  • Understand our data well enough to identify problems.
  • Maintain Normalizations and Classifications.
  • Create reports for and assist department with using UM Analytics.

Procurement Systems Support, Issue Resolution, and Supplier Data Management- (30%)

• Serve as a subject matter expert for financial system modules related to procurement, including purchasing, payables, travel, and card programs.
• Resolve system issues immediately impacting department business processes by evaluating, troubleshooting, and/or escalating to Module Support and/or OIT for further action.
• Track and evaluate system issues to recommend process improvements and system upgrades aligned with departmental goals.
• Review and test detailed functional/technical system specifications for proposed system enhancements to ensure the modifications will not negatively impact established business processes.
• Communicate and serve as a resource to the department when system modifications that impact departmental business processes are implemented.
• U Market (eProcurement) responsibilities include:
  • Functionality changes related to eProcurement
  • Lead new supplier entablement
  • Member of U Market support team
• Targeted Supplier Data Management
  • Coordinate annual targeted indicator fields maintenance of University's enterprise supplier records.
  • Support tool used by several University departments to look up targeted supplier information.

Financial Reconciliation and Year-End Reporting - (20%)

• Assist with the reconciliation of institutional balance sheet accounts assigned to the department.
• Gather and format data to be used to analyze monthly and annual financial information for reconciliation purposes.
• Investigate and address discrepancies as directed by the director or the manager of the department's procurement-related areas.
• Prepare assigned institutional year-end financial schedules for procurement-related activity.

Other - (10%)

• Represent the department on University committees as assigned.
• Provide backup support to the other Business Analyst within the department on an ad hoc basis.
• Perform other assigned or self-initiated duties or projects.

Purchasing Services uses the following technical tools and systems:

• eSourcing (Ion Wave Technologies)
• eProcurement (Jaggaer)
• Spend Analytics (Rosslyn)
• University Financial System (PeopleSoft)
• University Travel & Expense System (Emburse/Chrome River)

*Please document qualifications on resume*

Required Qualifications

• BA/BS plus at least two years of experience, or master's degree.
• Experience with Business Intelligence and/or Data Warehouse tools.

Preferred Qualifications

• Experience with enterprise financial systems (e.g., PeopleSoft, Oracle, SAP) including database maintenance and query writing.
• Demonstrated knowledge of Microsoft Excel.
• Experience supporting a large, decentralized organization.
• Experience with OracleBI.
• Experience using Google Workspace.
• Familiarity with procurement or finance operations in a higher education or public sector setting.
• Experience with SQL development.

Purchasing Services is responsible for the entire procure-to-pay lifecycle for the entire University of Minnesota system (Crookston, Duluth, Morris, Rochester, and Twin Cities). This includes establishing institutional purchasing and payables policies and procedures; negotiating University-Wide agreements with suppliers for a variety of goods and services; managing the University's eProcurement tool (U Market) in conjunction with U Market Services; developing or assisting in the tools for purchasing goods and services; ensures compliance with federal and state procurement laws and regulations and with Regents policies; 1099 reporting; accounts payable functions; and assists departments with complex procurement processes (e.g., RFPs, contracts for professional services, etc.). In addition, Purchasing Services administers the University's purchasing card and U Travel programs, competitive bidding, and supplier maintenance.

Pay Range: $75,000 - $85,000; depending on education/qualifications/experience

Time Appointment Category: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

*Please document qualifications on resume*

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).