Executive Administrative Assistant

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning team!

We provide our employees with the following tools and resources to be successful:

• Training
• Tuition assistance
• Employee stock purchase plan
• Outstanding benefits package (Medical, Dental and Vision insurance, plus much more!)
• 401(k) with match
• Competitive wages
• Paid time off
• 10 paid holidays
• Work schedule: M-F, day shift

Our construction equipment group is seeking a full-time Executive Team Executive Assistant to work at the Tampa location (not a remote position or hybrid)

Responsibilities:

Support executive team with administrative, analytical, and operational tasks.

• Ensure smooth daily operations while maintaining compliance with governmental contracts, creating reports, managing fleet postings, and facilitating executive schedules.
• Create, analyze, and present Business Intelligence (BI) Reports to assist the executive team in decision-making.
• Maintain, review, and manage contracts with manufacturers to ensure compliance and accuracy.
• Generate quarterly sales analysis and commission reports to track team performance and identify trends.
• Maintaining KPI and other reports. Create and maintain online postings for used and rental fleet inventory on Machinery Trader and other relevant platforms.
• Review sales contracts involving governmental entities to ensure full compliance with applicable regulations; experience with governmental contracts is a plus.
• Maintaining contracts for Hillsborough County Sheriff Bid Florida Contract to ensure we are in compliance with buybacks of machines, maintenance, repair and purchase agreements.
• Ensure all contracts meet client specifications and deadlines.
• Transaction Management:
  
  
  
  • Post and reconcile transactions for the executive team in Concur or similar systems. Manage and maintain executive team calendars, including scheduling meetings, appointments, and key deadlines.
  • Monitor and maintain compliance records, ensuring adherence to internal and external requirements.
  
  
  
  
• Provide administrative support to the Executive Team, such as preparing communications on the executive's behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties.
• Communicate with teams and assist with project management.
• Book/lodge arrangements for travel.
• Vehicle fleet tasks.
• Incorporate Alta's Guiding Principles into daily activities.
• Streamlining administrative processes, automating tasks, or introducing tools to enhance efficiency. Ensure all contracts are current and maintained.
• Maintain accurate records, contracts, and documentation required for audits and regulatory reporting.

QUALIFICATIONS:

• Education: Bachelor's degree in Business Administration or a related field is required.
• Experience:
  
  
  
  • Experience working with governmental contracts is highly preferred.
  • Previous experience in administrative or analytical roles supporting senior executives
  
  
  
  

SKILLS:

• Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and BI tools.
• Experience with vehicle tracking software is required.
• Excellent organizational and multitasking skills.
• Strong analytical and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Familiarity with outline fleet management tools and platforms.
• Knowledge of legal and compliance standards related to governmental contracts.

Location:

The position will be located 8418 Palm River Road, Tampa, Florida

About Alta:

Culture is Job #1. Alta Equipment Group prides itself in living by our Guiding Principles: Invest in the Best, Passion for Excellence, Customers for Life, Mutual Respect and One Team. More than an equipment company, Alta is an innovator of solutions, delivering diverse products and unrivaled support centered on building lasting customer relationships.

If you have a passion for excellence and are ready to make a difference within our organization, we're ready for you. Whether it's selling the world's-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset.

At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a "Top Work Place USA", our employees across North America are committed to excellence. It's the Alta way.

So, let's start the conversation. Click the link to apply and begin the journey of a lifetime.

What We Look For:

At Alta Equipment Group, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one's profession through additional training and learning.

Other Opportunities at Alta:

Please visit our careers page at altg.jobs to view other openings that may be of interest to you!

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact recruiting@altg.com immediately!