Executive Assistant to President of Solar

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss is seeking a highly organized and proactive Executive Assistant to support the President of our Solar Division. This role is instrumental in keeping operations running smoothly across a high-growth, fast-paced national solar business. You will manage complex travel logistics, including private aviation, coordinate leadership meetings and off-site events, and act as a trusted partner handling confidential matters with discretion. The ideal candidate is detail-driven, hospitality-minded, and thrives in a dynamic, high-performance environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting

• Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups

• Manage sensitive and confidential information with discretion and integrity

• Strategic & Operational Support

• Act as a liaison between the President and internal/external stakeholders, including executive leadership, clients, and vendors

• Prepare briefing materials and background documents for meetings and presentations

• Support strategic initiatives and special projects as assigned by the President, ensuring timely completion

• Monitor progress on key projects and ensure follow-through on assigned action items

• Assist with event planning for leadership meetings, offsites, and corporate functions

• Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling

• Maintain and organize files, both physical and electronic, ensuring accurate records management

EDUCATION AND WORK EXPERIENCE

• Bachelor's degree or equivalent experience.

• 5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization

• Strong organizational and project management skills

• Exceptional written and verbal communication abilities

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

• Proven ability to handle confidential information with the utmost discretion

• High emotional intelligence and interpersonal skills

• Proactive problem-solving abilities

• Flexibility and adaptability in a fast-paced environment

• Strong attention to detail and follow-through

• Commitment to fostering a positive, team-oriented culture

• Occasional travel for site visits, special events, and venue evaluations

JOB TITLE: EXECUTIVE ASSISTANT - PRESIDENT OF SOLAR

JOB LOCATION: FORT LAUDERDALE, FL

CLASSIFICATION: FULL TIME - EXEMPT - SALARIED

REPORTS TO: PRESIDENT OF SOLAR

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.