Procurement Supervisor

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

We are seeking a motivated Procurement Supervisor to lead a team of Procurement Specialists within the Office of Contracts and Procurement. This role is responsible for overseeing daily operations, guiding staff performance, and ensuring purchasing efforts support the department's public health mission. Reporting to the Contracts and Procurement Manager, this position plays a key role in aligning procurement practices with broader program goals.

This position is funded by a grant from the Centers for Disease Control and Prevention for Public Health Infrastructure Development. You will be responsible for focusing on how broader community-wide collaborative efforts can be improved by the development of performance management within our own departmental programs.

If you're ready to make a lasting impact on public health through smart, strategic procurement leadership, join our team as a Procurement Supervisor!

About Us

Come work for Maricopa County Department of Public Health (MCDPH), the 3rd largest health jurisdiction in the U.S.! MCDPH's mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on health equity and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance, with hybrid and alternative work schedule options

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Three years of progressively responsible procurement experience in public sector/government procurement

• At least two years in a supervisory or lead role

• Bachelor's degree in business administration, public administration, supply chain management, or a related field

• An equivalent combination of education and relevant experience may be substituted for the stated requirements

We Also Value

• Holds a public procurement certification such as a Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), NIGP Certified Procurement Professional (NIGP-CPP), Certified Contract Manager (CCM), or Certified Purchasing Manager (CPM).

• Working knowledge of government procurement processes, regulations, and laws (e.g., Uniform Guidance, FAR, local procurement codes), including knowledge of the Maricopa County Procurement Code and/or the Arizona State Procurement Code

• Familiarity with systems such as Workday, CGI Advantage Financial, Hyland Software OnBase, and Bidnet Direct Procurement

• Proven ability to lead, mentor, and develop a team of procurement professionals

• Strong interpersonal, communication, and negotiation skills

• Advanced analytical and problem-solving abilities

• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Experience managing both formal and informal solicitations (e.g., RFQs, RFPs, IFBs)

• Experience with contract negotiation, contract lifecycle management, and vendor performance evaluation

• Excellent organizational and facilitation skills as well as the ability to manage multiple priorities and shifting deadlines

Job Contributions

Supervisory Duties:

• Supervise a team of Procurement Specialists, including daily oversight and workload management

• Monitor day to day purchasing activities within the Purchase Portal

• Oversee the timely and compliant completion of all informal solicitations

• Ensure proper documentation is maintained for all procurements to meet audit requirements

• Identify and correct deficiencies, and continuously work to improve procurement processes

• Conduct regular bi-weekly one-on-one meetings with staff

• Complete annual performance evaluations and quarterly check-ins using the Workday system

• Lead recruitment, onboarding, and training efforts for new procurement staff

Procurement Management: Serve as the lead for all MCDPH informal procurements under $100,000, ensuring each procurement process aligns with applicable legal, policy, and regulatory requirements. These include but may not be limited to:

• Requests for Quotes (RFQs)

• Task Orders

• Nominal Value Purchases

• Sole Source and Competition Impracticable Requests

• Support emergency or time-sensitive procurements during public health incidents or other urgent needs

Customer Service & Technical Support: Provide technical guidance to internal and external stakeholders on:

• MCDPH processes/procedures

• Allowable costs and eligible expenditures

• Gift cards and food purchases

• Special procurement methods (e.g., sole source, competition impracticable)

• Compliance with the Maricopa County Procurement Code, MCDPH policies, County Finance policies, federal procurement regulations, and OMB Uniform Guidance

Process Improvement & Compliance:

• Identify and implement process improvements across procurement functions

• Develop and maintain Standards of Work (SOW) and procedural documents

• Conduct and document annual audits of MCDPH PCard and Ghost Card holders

• Maintain and update MCDPH procurement policies and procedures to ensure continued compliance and operational efficiency

• Track and report key performance indicators (KPIs) for procurement operations (e.g., turnaround time, compliance rates, volume of informal procurements)

• Monitor vendor performance and maintain vendor files, including debarment checks and documentation of service issues

Training & Education:

• Develop, coordinate, and deliver training sessions on procurement topics for MCDPH staff and stakeholders

Collaboration & Communication:

• Act as the primary liaison between MCDPH and other County departments (e.g., OPS, Finance, MCAO, Risk Management, ETI) on procurement matters

• Work collaboratively with Divisions and Programs to foster strong communication, resolve issues, and promote a culture of partnership

Working Conditions

• The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

• Within one month of hire, all employees are required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test

• Must possess or be able to obtain a valid Arizona driver's license by the time of hire

• CAPA certification is required within two months of hire

• Must be able to lift up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly, OR requires walking or standing to a significant degree

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!