Proposal Coordinator

Summary:

Under the direction of the Senior Manager - Proposal Development, the Coordinator will provide key functional support to the Proposal Management Center and to the greater Business Enablement team. The Coordinator will work closely with members of the Cencora sales organization and collaboratively with Cencora's affiliate business units and other internal departments to ensure the timely and accurate production of compliant proposal documents. Additionally, the Coordinator will provide proofreading and copy editing for various internal and external customer-facing materials for members of the Business Operations broader team of associates. This will include newsletters, playbooks, presentations, memos and other common forms of business correspondence. Optimizes the sales person's time through the effective selection, curation, project management and completion of selling materials related to retention and new business development. This individual will have a unique and challenging opportunity to work in an organization that serves multiple business segments and leadership cohorts. Works closely and proactively to align with Sales Leadership, Business Operations and Subject Matter Experts at all levels. Must exhibit the ability to persuasively communicate ideas and tactical execution plans to leadership in an effective and productive manner. The ability to productively and consistently align, seek feedback and collaborate is a critical success factor.

Primary Duties and Responsibilities:

• Manage and maintain pertinent proposal business information via proposal management programs, shared drives, tracking systems, win loss analysis and workflow tracking

• Responsible for all components related to the maintenance and continual improvement of the database

• Coordinate and support the proposal response development and delivery process from beginning to end

• This includes supporting the development of the project plan, assembly of project team, assignment of responsibilities based on areas of expertise, kickoff call, draft production, scheduling of review sessions and oversight of final production and submission

• Take the lead on proposals and documents on the small to medium sized spectrum of work and use this as an opportunity to show capability for future roles

• Support team and all proposals by leading the gathering of a high quality first draft response

• Gain feedback on the first draft and assist in managing the question-and-answer pairings within the proposal management software

• Input all edits with a continual focus on learning how to improve for future first drafts

• Works directly with sales, legal, finance, subject matter experts and other groups to collaboratively prepare proposal documents and to keep the proposal management database in order and up to date

• Create, review, and edit internal customer-facing process documents, training materials, templates, and support materials to maintain and enforce brand and departmental standards and ensure consistency

• Edit accordingly so the message and story are told succinctly and persuasively

• Plan periodic meetings with functional corporate and affiliate subject matter experts to ensure the accuracy of content

• Curate content question and answer sets and keeps proposal management systems up to date

• Supports the full cycle of the sales process by providing additional services before and after the RFP to the sales organization as new requirements and client requests are identified

• Identifies opportunities for process improvements for achieving efficiency gains and quality improvements

• Assists with a variety of scheduled and unscheduled projects occurring in the team at any given time

• Maintains and promotes positive and professional working relationships with associates and management

• Complies with all appropriate policies, procedures, safety rules and regulations

• Must be willing to travel up to 10% of the time

• Performs related duties as assigned

• Requires broad experience in business administration, writing, marketing or similar vocations generally obtained through the completion of a four-year bachelor's degree program or equivalent combination of experience and education

• Requires two years related experience

• Previous experience in any combination of proofreading, copy editing and/or RFP response development experience preferred

• To provide a world class proposal experience and to drive outcomes, must have an exceptional ability to learn and understand each business to determine the selling communication strategy that will best position a winning proposal

• Excellent presentation, organizational, verbal, written and interpersonal skills

• Ability to communicate effectively, in English, both orally and in writing with a variety of levels of an organization; editing, impeccable proofreading, and composition skills required

• Skilled at identifying requirements, key messages, key stakeholders, and developing the approach to effectively share the information within the required documents

• Ability to juggle multiple projects simultaneously and produce high quality results with attention to detail

• Well-versed in copy editing, clarity, coherency, consistency and correctness

• Strong interpersonal skills

• Sound analytical skills

• Ability to resolve issues efficiently and effectively

• Familiarity with Challenger Sales messaging

• Highly proficient in Microsoft Word, Excel and PowerPoint

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit https://www.virtualfairhub.com/cencora

*This Salary Range reflects a National Average for this job. The actual range may vary based on your locale. Ranges in Colorado/California/Washington/New York/Hawaii/Vermont/Minnesota/Massachusetts/Illinois State-specific locations may be up to 10% lower than the minimum salary range, and 12% higher than the maximum salary range.

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned

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