Executive Assistant - Senior - AFRL RWO

Senior Executive Assistant

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Astrion has an exciting opportunity for a Senior Executive Assistant for the Tenants Contract, supporting the Air Force Division at the Air Force Research Laboratory Integration & Operations Division (AFRL/RWO) at Eglin AFB, FL.

JOB DETAILS

LOCATION: Eglin AFB, FL

JOB STATUS: Full Time

TRAVEL: 5%

REQUIRED QUALIFICATIONS / SKILLS

• Master's degree or additional applicable experience.
• 10 years applicable experience.
• Hold and maintain Active Secret Security Clearance (US citizenship required).
• Proficient with Microsoft Office Suite, especially Microsoft Excel and Microsoft SharePoint, expert attention-to-detail & highly organized.
• Excellent communication skills.
• Knowledge of AF instructions and operations
• Professional experience in administrative duties & office organization.
• Excellent customer service experience and skills.
• Capable of identifying problems and recommending solutions with minimal supervision.

DESIRED QUALIFICATIONS / SKILLS

• Prior AF experience and/or experience in laboratory setting working with scientists and engineers preferred.

RESPONSIBILITIES

• Coordinate all AFRL/RW Directorate and Division front office projects.
• Advise and assist AFRL/RW Division level offices by managing non-personal administrative functions and providing office organizational support.
• Perform specific routine actions creating, managing, and maintaining databases to include but not limited to tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies.
• Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording and tracking action items, and performing venue security duties.
• Provide management and maintenance support for office official bulletins, displays, and announcements.
• Advise and assist in establishing and maintaining file plans for Government approval.
• Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel.
• Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.
• Advise and assist AFRL/RW Front Office Group (FOG) and Division staffs with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.
• Advise and assist in coordinating meeting arrangements, and/or schedules meetings and/or conferences.
• Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources.
• Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization's mission and programs, office procedures, letters of acknowledgement, and commendations.
• Coordinate/forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files.
• Prepare documents in accordance with regulations and policies and in appropriate format.
• Assist in thoroughly reviewing all correspondence to ensure correct grammar, spelling, capitalization, and punctuation.
• Ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.
• Must be able to work independently in the execution of these requirements.

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Competitive time off policy along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC and Huntsville, AL with an additional 36 locations across the U.S.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

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"TENANTS"