Receiving Clerk

Position Summary:

The Receiving Clerk will be responsible for verification of incoming material shipments and QA approval on incoming invoices, along with medium reception/switchboard duties.

Duties & Responsibilities:

• Purchase Orders/Packing Slips:
  
  
  
  • Verify material and quantities on packing slips via collaboration with purchasing department.
  • Data Entry - Mark items as "received" and scan backup into scanning system.
  • Review PO reports to check for potential missed shipment/packing slips/invoices and request, if needed.
  
  
  
  
• Invoice Processing:
  
  
  
  • Verify that material and quantities match packing slips prior to approval.
  • Scan approved copies, complete with relevant written notations, into scanning system.
  • Forward to Payables to enter and pay, within adequate time of payment terms.
  
  
  
  
• Statements:
  
  
  
  • incoming statements to ensure that all invoice(s) and credit backup has been received and processed.
  
  
  
  
• Reception/Phones:
  
  
  
  • Act as backup for the receptionist if/when he/she is out of the office.
  • Help during lunch hour, during designated day of the week.
  • Operate and greet incoming calls via our ShoreTel phone system and transfer accordingly.
  
  
  
  
• Other duties may be assigned by Management.
• Reports to General Manager
• Supports Accounts Payable Department

Basic Qualifications:

• High school diploma required
• Previous high volume Accounts Payable experience required
• Familiarity with computer use and accounting software experience
• Prior experience in deadline-oriented accounting environment is a necessity
• Previous retail distribution or construction material knowledge a plus
• SXE / Infor familiarity a plus; computer skills required (Word, Outlook)
• Excellent organizational skills required
• Effective English language communication skills are necessary

Core Competencies:

• Strive to do the right thing by displaying trust and integrity.
• Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others' opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done.
• Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members.
• Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.
• Use of Infor SXE software.
• Must be extremely detail oriented
• Must be able to handle multiple assignments at the same time.
• Must have very good organizational skills.

Working Conditions/ Physical Requirements:

• Sitting, standing, bending
• Heavy typing/computer usage
• Switchboard/phone back-up daily
• Office environment

Benefits & Perks:

• Medical, Dental, Vision, Disability & Life Insurance
• Wellness Benefits
• 401(k) Retirement Plan
• Employee Stock Purchase Program
• Paid Holidays & Vacation Days
• Professional Growth Opportunities
• Development & Training Programs

This job description is subject to change at any time.

EQUAL OPPORTUNITY EMPLOYER

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

We are a smoke-free workplace committed to providing a safe and healthy environment for all. Smoking, including the use of e-cigarettes, is only permitted in designated areas and is prohibited in and around all company buildings, vehicles, and workspaces. Violations of this policy may result in disciplinary action.