HR Coordinator

PURPOSE AND SCOPE
We are seeking a reliable and personable Human Resources Coordinator to join our team at our Clare manufacturing facility. This position provides administrative and HR support while also serving as the first point of contact for employees, visitors, and external partners. The ideal candidate will be highly organized, people-oriented, and capable of managing multiple responsibilities in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Serve as a first point of contact for employee inquiries regarding HR policies, benefits, and procedures.

• Assist in the onboarding process for new hires, including preparing new hire packets, conducting orientations, and collecting necessary documentation.Facilitate additional training as necessary.

• Maintain accurate and confidential employee records, both physical and digital.

• Support HR compliance initiatives including I-9 verification, EEO reporting, training records, and internal audits.

• Assist with employee engagement efforts such as recognition programs, wellness initiatives, and event planning.

• Track and monitor attendance records and prepare related reports as needed.

• Support recruitment activities including job postings, resume screening, and interview coordination.

• Maintain HR bulletin boards, ensure required postings are up to date, and distribute internal communications.

• Assist in administering leave of absence, workers' compensation claims, and FMLA documentation.

• This includes assisting in attending college career fairs both alone and with HR or staff, conducting on campus interviews, and helping to coordinate interviews. In addition, this position will similarly support trade and technical school recruiting programs.

• This position serves as the clearinghouse for testing and background checking of candidates. The incumbent will score tests, maintain testing records, and advise the assigned HR staff member and/or hiring manager of the results, as appropriate. Enters background check requests into the vendor's system and advises the hiring manager and/or assigned HR staff member, as appropriate.

• Assists the Benefit Specialists in the execution of annual open enrollment, wellness initiatives, and special projects as assigned.

• Greet and assist all visitors and employees entering the facility in a professional and courteous manner.

• Maintain a clean and welcoming front desk and reception area.

• Support general administrative functions as needed for plant management and HR.

PRINCIPAL ACCOUNTABILITIES

• Maximize employee engagement and positive impact of wellness programs.

• Assist in promoting employee understanding and appreciation of all benefits programs.

• Assist in administration of employee benefits as required to ensure accurate and seamless data changes.

• Effectively supportHR Manager as required in development and implementation of HR policies and systems.

• Support recruitment of personnel in U.S. through effective recruitment techniques.

• Promote positive employee relations through effective communication of Human Resources related activities as well as timely and accurate response to employee inquiries.

SUPERVISORY RESPONSIBILITIES
None

EDUCATION and/or EXPERIENCE REQUIREMENTS

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field required.

• 1-3 years of administrative or HR support experience; manufacturing or industrial experience is a plus.

• Excellent interpersonal and communication skills, both verbal and written.

• Strong organizational and time management abilities with keen attention to detail.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.

• Experience with HRIS or applicant tracking systems is a plus.

LANGUAGE SKILLS
English fluency as well as strong business oral and written communication skills.

WORK ENVIRONMENT

• This role is primarily based in an office/front desk setting within a manufacturing facility.

• Must be comfortable in an industrial environment and interacting with production employees.