Business and Project Management Coordinator (Management Analyst III)

Under general supervision of the executive director, this position plays a key leadership role in overseeing agency-wide initiatives and supporting organizational effectiveness. Manages cross-functional projects, develops policies for three Boards of Trustees, and ensures the consistency and maintenance of staff procedures. Also includes implements governance recommendations, coordinates performance dashboards, and manages vendor relationships and service delivery. Additional responsibilities include supporting strategic planning efforts, overseeing procurement of diverse services and technology solutions, and coordinating document and records management activities.

Duties and Responsibilities:

• Develops, updates, and maintains Board policies and procedures to ensure alignment with organizational goals and governance standards.
• Manages and regularly updates the governance policy manuals for each of the three Boards of Trustees.
• Designs, maintains, and updates interactive data dashboards for the Boards of Trustees, providing insights into investment performance, actuarial data, membership statistics, Board activities and decisions, compliance metrics, financial indicators, and other key performance areas.
• Coordinates procurement activities across the agency, supporting service delivery, strategic projects, investment-related services, and the acquisition of professional and technical services.
• Oversees and maintains effective relationships with system vendors to ensure quality service and system performance.
• Develops and manages detailed project plans for procurement activities, agency initiatives, and Boards of Trustees' requests and directions.
• Coordinates project implementation efforts with internal staff, external vendors, and other county departments to ensure successful and timely execution.

• In-depth understanding of public retirement system or similar governmental organization operations, including administrative processes and customer service standards.
• Proven ability to lead, manage, and deliver complex, multi-stakeholder projects effectively and efficiently.
• Strong analytical and problem-solving skills with the ability to develop and implement practical solutions.
• Excellent communication skills, with the ability to convey information clearly and effectively through oral, written, and visual formats.
• Skilled in evaluating complex proposals, including the ability to assess benefits, costs, and overall business impact.
• Ability to work effectively with others to meet shared objectives and achieve positive results.
  

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

Independently designs, develops, and coordinates ongoing department programs and special projects;
Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
Provides guidance, recommendations, and advice to departmental managers;
Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).

Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Ability to identify possible solutions for solving business problems;
Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
Ability to make oral presentations to department management, other departments, or the public;
Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to supervise and train staff;
Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; plus four years of professional work experience within the functional area.

CERTIFICATES AND LICENSES REQUIRED:
Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification from the Project Management Institute (preferred)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete the following to the satisfaction of the employer:

• Criminal Background Investigation
• Credit Check

PREFERRED QUALIFICATIONS:
Certification as Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) from the Project Management Institute are preferred.

PHYSICAL REQUIREMENTS:

• Ability to lift up to 20 pounds.
• All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

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Requisition 25-01370