Legal Assistant Co-Op

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance

• A work environment where all employees are valued, respected and safe

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

• Recognition, professional development, advancement and having fun!

Summary

CAE USA Inc. is looking for a Legal Assistant Co-Op to support our in-house US legal organization: contracts, supply chain, legal operations, and trade compliance team supporting a variety of legal, administrative, ethics, and compliance matters for the U.S. Defense & Security Legal group.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Administrative Support: Responsible for small projects as directed and guided by management and senior colleagues by applying knowledge and experience from previous roles. Assist in preparation of quarterly newsletter communications, presentations, org charts, distribution lists, entity management, letter drafting, and other support, as needed

• Data Analysis & Automation: Maintain and analyze data sets from internal and external sources accurately reporting/communicating analysis, process data both manually and via automated software, create frameworks to improve efficiency and consistency of data reviews

• Internal Audit Support: Collaborate with internal stakeholders to demonstrate compliance and adherence to various internal policy and procedure standards

• Risk Assessment: Comprehensive risk assessments to identify potential violations of policy based on data, and other supporting evidence

• Legal Research & Support: Support regulatory compliance and monitoring through research and industry trends from credible sources, collect applicable documents for submission of legal applications

• Policies and Procedures: Annually review legal policies to maintain current standards, suggest necessary policy updates, maintain policy library and other related tasks, as needed

• May assist in the investigation of ethics cases, as needed

• Work with cross-functional teams (Legal, Program Management, Finance, Engineering, Operations) to accomplish enterprise goals

• Special projects and other assignments, as needed

Qualifications and Education Requirements

• Must be enrolled in an accredited Bachelor's degree (or higher level) college/university program majoring in legal Studies, Paralegal Studies, Public Administration/Management, Criminal Justice, or related field, with junior or senior-level standing.

• Must have a minimum GPA of 3.0

• Experience working directly with sensitive and confidential issues

• Proficient in Microsoft Excel

• Data entry and analysis

• Strong interpersonal skills and attention to detail

• Strong organizational skills with the ability to multi-task and meet deadlines in a fast-paced environment

• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Experience providing project support

• Experience in supporting ethics and/or compliance-based initiatives

Security Responsibilities

Must complywith all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

• Normal degree of physical effort in typical office environment with comfortable, constant temperatures and absence of objectionable elements

• May be subject to interruptions

• Must be able to have flexible work schedule when workflow requires

• Must meet established attendance and punctuality guidelines

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• May be required to lift a maximum of 25 lbs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com