New 
Document Control Administrator
 Spectraforce Technologies | |
 United States, Kansas, De Soto | |
 Jul 31, 2025 | |
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Position Title: Document Control Administrator Work Location: DeSoto, KS Assignment Duration: 4 months Work Schedule: M-F 8-5, candidate must report at 8am CST Work Arrangement: Onsite Position Summary: Seeking a detail-oriented Document Control Specialist / Administrative Assistant to manage document filing and archival system, ensuring efficient data entry in supplier transparency. Background & Context: * The role supports team operations and collaborates with various departments to maintain accurate document management and supplier transparency. Key Responsibilities: * Organize, file, and archive physical and digital documents in a systematic manner. * Develop and maintain naming conventions and categorization for easy retrieval of documents. * Conduct regular audits of documents to ensure they are accurate, up-to-date, and comply with company standards. * Accurately enter and update data in various systems, ensuring high levels of accuracy and attention to detail. * Monitor and ensure supplier transparency by maintaining accurate records of supplier information and communications. * Utilize Microsoft Word to create, format, and edit documents as needed. * Use Microsoft Excel for data manipulation, including the use of formulas, pivot tables, and data visualization (charts/graphs). * Work collaboratively with team members to support various projects and initiatives. * Communicate effectively with colleagues across departments to facilitate smooth operations and resolve issues. * Participate in team meetings and contribute to discussions, sharing insights and feedback. * Demonstrate a proactive approach to learning new software and tools, particularly document approval platforms and other relevant applications. * Stay updated on best practices related to document management and data entry. Qualification & Experience: * High school diploma or equivalent; associate or bachelor's degree preferred. * Proven experience in document management and data entry; previous administrative experience or Quality Assurance experience is a plus. * Proficiency in Microsoft Word and Excel; familiarity with additional software applications is a plus. * Strong attention to detail and accuracy in data entry and document management. * Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively. * Strong interpersonal and communication skills, with a collaborative approach to teamwork. * Ability to learn new software programs quickly and efficiently. | |