New

Executive Secretary//Executive Assistant

22nd Century Technologies, Inc.
$25.00/hr. without benefits
United States, New Jersey, Trenton
Aug 04, 2025
Job Title: Executive Secretary//Executive Assistant Location: Trenton, NJ 08625 Pay Rate: $25.00/hr. without benefits Duration:6+ months Work Hours: General Shift Timing Job Description: Exercise judgment, by parameters set by the manager, in relieving the administrator of actions not requiring his/her immediate attention. Screen telephone calls, incoming mail, publications, and other correspondence. Respond to routine and inquiries using standardized formats, and use judgment to refer unusual or complex inquiries to a supervisor. Receive visitors and callers, providing information as requested and resolving conflicts, and referring callers to the proper administrator or department as appropriate. Maintain calendar and appointments of supervisor, including lodging and travel arrangements. Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information. Maintain an accurate and detailed calendar of events, due dates, and schedules as they relate to assigned areas and services to ensure proper tasks and activities occur as scheduled. Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources. Monitor budget for a multi-source budget account, compile and prepare information for budget development. Required Skills: Strong Secretarial Experience focused on Leadership management. Proficient with Microsoft Teams, Outlook, Excel, and PowerPoint. Ability to multi-task, highly organized. Required to maintain an office calendar system in addition to the manager's calendar. Ability to utilize Zoom to ensure efficient virtual meetings. Must be proficient in typing, taking notes, and other dictation-related workflows. Candidate will work at the direction of the Executive Director, managing delegated duties, willing to learn and ask questions, detailed note taker.