Office Support Associate

Libraries Administration

The Office Support Associate provides high-level administrative, financial, and event coordination support for Mizzou Libraries. This role performs a variety of independent, specialized office support duties, ensuring the smooth execution of fiscal operations, donor relations, and executive support. The ideal candidate is a proactive problem-solver who thrives in a collaborative environment and is committed to excellence in service and organization.

Key Job Duties:
Donor and Financial Operations:

• Manage donor correspondence using MU's CRM system.
• Verify proper allocation and use of gifts; reconcile daily advancement reports with PeopleSoft transaction checklists.
• Prepare and analyze financial reports, identifying key issues and trends.

Event Coordination:

• Serve as the Events Team coordinator for Mizzou Libraries.
• Plan and execute events such as Library Society and Friends fundraisers, all-staff meetings, Celebration of Service, candidate interviews, and outreach activities.

Executive Support:

• Provide executive-level support to the Director for Advancement and Associate University Librarians.
• Manage calendars, draft correspondence, arrange travel, prepare agendas and minutes, and support special projects.
• Serve as backup to the Executive Assistant.

Administrative and Financial Services:

• Track travel budgets, manage purchasing needs, process contracts, and coordinate logistics for special events.
• Support library service billing, purchasing, and supply/equipment ordering.

General Office Support:

• Handle various administrative tasks such as posting flyers, sending holiday cards, and ordering name badges, name plates, and business cards for new staff.

40 hours per week, primarily 8am-5pm Mon-Fri, with occasional evening and/or weekend hours for special events.

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Experience with event planning.
• Experience working in a philanthropic or advancement setting.
• Enthusiasm for working with people and building relationships.
• Strong written and oral communication skills.
• Excellent organizational and time management abilities.
• Proficiency in processes, procedures, and systems needed for an office setting, such as PeopleSoft, CRM, and Microsoft Office Suite.
  

Salary Range: $18.87 to $24.50 per hour

Grade: GGS-008

University Title: Office Support Associate

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Submit cover letter and resume with application materials.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.