Temporary Administrative Associates - University Health Services - (UTEMPS)

Job Posting Title:

----

Hiring Department:

----

Position Open To:

----

Weekly Scheduled Hours:

----

FLSA Status:

----

Earliest Start Date:

----

Position Duration:

----

Location:

----

Job Details:

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The start date for this assignment is September 29, 2025. The projected end date for this temporary assignment is October 31, 2025. We have several positions to fill.

Provide administrative and on-site support for the University Health Services Flu Shot Campaign.

• Perform check-in duties for flu shot appointments, such as greeting visitors, checking IDs, verifying age of attendees, providing instructions on completing paperwork, and providing directions for visitors. Disinfect check-in stations as needed. Replenish supplies for nurses and assist with the set-up/break-down of materials.

• Exhibit professionalism, teamwork, and exceptional customer service in all aspects of work. Demonstrate regular and punctual attendance patterns. Other duties as assigned.

High school diploma or GED. Experience with clerical functions. Experience with and a moderate comfort level using an iPad for repetitive tasks. Excellent interpersonal and communication skills. Attention to detail. Demonstrated ability to learn tasks quickly with minimal training and supervision. Flexibility with shifting priorities. Ability to maintain confidentiality of protected health information. Regular and punctual attendance. Exhibits customer service-oriented behavior and excellent public relations skills in all aspects of work. Demonstrated ability to successfully work with a diverse community and provide services from a non-judgmental perspective. Relevant education and experience may be substituted as appropriate

Experience using electronic medical records. Experience using a Windows environment. Experience working in the front office of a healthcare/medical clinic or other facility requiring check-in.

$20.32

• Attire: Business Casual

• Standard Office Environment, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling

• Hours per week - 25 to 28.

• The work hours are from 8:00 a.m. to 5:00 p.m.

• Approximately 25-28 hours per week, mostly Tuesday through Thursday from September 29 to October 31.

• Optional, extra work hours are available on Mondays and Fridays on an as-needed basis (hours will vary on those days).

• Normal work days are potentially up to 9 hours per day with a 30-minute to 1-hour on-site lunch break.

• Varied snacks and water will be provided.

• You have the option to work either a full-day or 4-hour minimum shift -- a mixture of the two is possible; final schedule to be discussed during the interview process.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

----

Retirement Plan Eligibility:

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.