Payroll Analyst

GENERAL SUMMARY:

Responsible for the payroll calculation process using the current system and for timely filing of payroll tax filings for various states. Serves as the main point of contact for system analysis, troubleshooting, enhancements, interfaces, bank files and testing upgrades related to the current payroll system, as well as understanding compliance of federal and state regulations as they relate to payroll taxes, and wage and hour law. Collaborates with Information Technology (IT), Human Resources (HR), Benefits and Accounting teams to review cross-department impact of data and reconciliations and to implement changes to pay practices. Prepares custom reports using report-writer, queries, Excel lookup and pivot functions to meet needs of internal customers and external auditors.

PRINCIPAL JOB FUNCTIONS:

1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.

2. *Completes the payroll calculation process using the current system for multiple entities and for payroll tax filings for various federal and state agencies on a biweekly, monthly, quarterly, and/or annual basis.

3. *Researches and analyzes payroll or timekeeping errors related to the current systems and recommends fixes.

4. *Responsible for maintenance of current payroll system, tax software and time and attendance system, and serves as the main point of contact for system analysis, troubleshooting, enhancements, interfaces, bank files and upgrades related to the current payroll systems.

5. *Collaborates with HR, Benefits, IT, and other areas to establish and implement changes to pay codes, practices and to review cross-department impact of data and reconciliations; including reconciliation of payroll with the general ledger in Accounting.

6. *Prepares custom reports using report-writer, queries, Excel lookup functions and pivot tables to report, validate data, and upload mass data for both pay period processing and payroll system deduction records for multiple employees. Also, prepares custom reports for external auditors (Accounting - external audit), Benefits (external 401k audit), and Worker's Compensation insurance (State of Nebraska).

7. *Files all payroll related governmental returns and tax deposits per deadlines.

8. *Point of contact for testing computer software installation projects for time and attendance, and payroll related systems.

9. Prepares instructional materials related to the payroll systems on Hello Bryan.

10. Responsible for reconciliation, maintenance and collection of promissory notes.

11. *Reviews the accuracy of all payroll records, payroll registers, labor distributions and other reports generated by payroll systems, and corrects reports as assigned.

12. *Reviews and ensures the accuracy of time and attendance interfaces into the payroll system, and the payroll system into the general ledger; reconciles payroll and benefit account balances.

13. *Calculates and prepares journal entries as needed.

14. *Processes requests for employee payroll manual checks.

15. Maintains time and attendance records.

16. Posts and maintains employee W-4 and Direct Deposit information.

17. Maintains, reconciles, and processes payment vouchers for payment to internal and/or external vendors.

18. Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.

19. Participates in meetings, committees and department projects as assigned.

(Essential Job functions are marked with an asterisk "*").

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1. Knowledge of payroll processing ,tax regulations, and wage and hour regulations .

2. Knowledge of computer hardware equipment and software applications relevant to work functions.

3. Knowledge of data management principles and practices including report-writing creation and management.

4. Skill in communicating pay information and payroll requirements to others with varying degrees of knowledge and understanding.

5. Ability to apply strong quantitative and analytic skills.

6. Ability to communicate effectively both verbally and in writing.

7. Ability to analyze discrepancies/problems, interpret regulations and make recommendations based on established precedent or guidelines.

8. Ability to work effectively with frequent deadlines and conflicting priorities.

9. Ability to establish and maintain effective working relationships with all levels of personnel and medical staff.

10. Ability to problem solve and engage independent critical thinking skills.

11. Ability to maintain confidentiality relevant to sensitive information.

12. Ability to prioritize work demands and work with minimal supervision.

13. Ability to maintain regular and punctual attendance.

EDUCATION AND EXPERIENCE:

Associates degree in accounting or equivalent related experience required. Bachelor's degree preferred. Minimum of four (4) years payroll experience in a comparable size and type of facility.

OTHER CREDENTIALS / CERTIFICATIONS:

Certified Payroll Professional (CPP) preferred.

PHYSICAL REQUIREMENTS:

(Physical Requirements are based on federal criteria and assigned by Human Resources upon review of the Principal Job Functions.)

(DOT) - Characterized as sedentary work requiring exertion up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.