Office Manager

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve.By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person at an AlixPartners office on Tuesday, Wednesday, & Thursday, and remote working options for Monday and Friday.

In this critical role on AlixPartners' Corporate Services team, the Office Manager will oversee the day-to-day functions of the Dallas office, including leading a team of administrative professionals, supporting, and liaising with consulting professionals at all levels. This role is key to enabling a productive and positive workplace culture.

The Office Manager - Dallas is a full-time role located in Dallas, Texas and reports to the Director of Office Management and Facilities - Americas. Paid relocation is not available for this position.

• Oversight and management of office space and its people including but not limited to:
  
  
  
  • Motivate, lead, and contribute to the successful development of administrative team members who support the Dallas office.
  • Oversee office opening, shut down process, health, safety, and emergency procedures.
  • Hoteling and office assignments for consulting staff.
  • Facility, building services, and supply inventory management.
  • Office efficiency analysis, improvement suggestions, and facilitation of office construction and development.
  • IT services such as troubleshooting and maintaining AV equipment and server room.
  • Maintenance of file system including off-site storage per firm record retention policy.
  • Approve vendor invoices and other bills within local approval threshold.
  • Perform periodic analysis of all vendor performance and contracts.
  • Liaise directly with building management and/or landlord on all office space items per lease agreement.
  • Manage building provided services (janitorial, carpet cleaning, engineering, repairs, etc.).
  
  
  
  
• Plan and organize holiday celebrations, team-building events, and client events.
• Provide administrative support to consulting professionals including but not limited to the following:
  
  
  
  • Organize client/prospect communications and marketing efforts.
  • Handle sensitive and urgent information from clients, AlixPartners personnel, and other contacts while exercising appropriate judgment when responding.
  • Manage complex calendaring, prepare business travel itineraries, and process expense and time reports.
  • Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
  
  
  
  
• Provide support to Organizational Development and Human Resources teams including the following:
  
  
  
  • Assist corporate HR with staff onboarding/off-boarding and perform local orientation procedures.
  
  
  
  
• Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

• High school diploma required; bachelor's degree preferred.
• Minimum five (5) years of progressively responsible administrative experience, with a minimum of three (3) years of people leadership and/or office management experience.
• Demonstrated leadership skills including coaching for results, the ability to convey a sense of purpose, and motivating others.
• High degree of professionalism in behavior and manner including interfacing with the public andfostering an "employer of choice" workplace culture.
• Ability to take initiative, exercise discretion and judgment with minimal supervision.
• Highest level of integrity is required for all aspects of the role including managing confidential office and personnel issues.
• Exceptional communication, listening, and interpersonal skills to interact with internal and external clients at all levels.
• Ability to effectively communicate Company policies and procedures; demonstrated ability to apply critical thinking in identifying various courses of action or outcomes.
• Extremely proficient organizational and computer skills (i.e., Microsoft 365: Word, Excel, Outlook, and PowerPoint).
• Ability to maintain a positive and energetic attitude and thrive in a dynamic, constantly changing office environment.
• Ability to lift a minimum of 15 pounds.
• Excellent written and verbal communication skills in English.
• Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
• Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners'Code of Conduct and foster an inclusive environment with people at all levels of an organization.

MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE. (e.g., H-1B, STEM OPT, TN, etc.).

The firm offers a comprehensive benefits program including health, vision, dental, disability, 401K, tuition reimbursement, identity theft protection, and mental wellness support. Employees will also receive a generous paid leave policy including vacation/personal time starting at 7.34 hours per pay period, sick time up to 80 hours annually, parental leave, and twelve holidays.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.

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