Administrative Assistant (Open Rank: (II-III)

Job Summary:

The Department of Otolaryngology - Head & Neck Surgery has an opening for a full-time University Staff (unclassified) Administrative Assistant position.

Positions in this level provide general clerical support to the office and academic operations of a department. Work includes, but is not limited to, administrative support to faculty, credentialing, travel coordination, ordering supplies, procurement functions, and other administrative tasks to support the unit's work.

Key Responsibilities:

Professional Administrative Support (40%):

• Manage complex faculty schedules/calendars as needed to include clinical activities and administrative responsibilities.

• Maintain faculty CV's, various web-based profiles, and promotional portfolios.

Travel Arrangements (40%):

• Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with University policies and procedures.

Office Purchasing/Procurement (10%)

• Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur.

• Route med-legal/consulting contracts for faculty; Process med-legal billings

Other Miscellaneous Duties (10%):

• Provide back-up support for other office personnel and participate in shared duties of support staff.

• Perform additional duties, assigned or unassigned, as required by the nature and scope of the position and in accordance with University of Colorado policies.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as additional as required for in-person meetings and events.

Why Join Us:

The Department of Otolaryngology - Head & Neck Surgery provides a full-spectrum of clinical care for pediatric and adult populations from general to highly subspecialized services, spanning from Colorado Springs to Metro Denver and the surrounding region. Our world-class faculty, state-of-the-art facilities, innovative research programs, and collegial, supportive culture provide an exceptional training environment for medical students, residents, fellows, visiting scholars, pre- and post-doctoral students, speech language pathologists, and audiology graduate students.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

(Administrative Assistant II):

• One year of general clerical experience.

(Administrative Assistant III):

• Three years of administrative assistant experience.

Applicants must meet minimum qualifications at the time of hire.

• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:

• Experience providing support to faculty, staff, and students within a higher education and/or medical environment.

• Experience with University of Colorado systems including Concur, COR360, and CU Marketplace.

• Experience creating expense reports to reconcile charges on procurement cards and submitting reimbursement requests.

• Experience with Qgenda or other schedule management software

• Experience in scheduling, arranging travel.

• Experience using cloud-based applications such as Microsoft OneDrive and Smartsheets, and collaboration tools such as Microsoft Teams.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Outstanding customer service skills.

• Ability to work independently, to multitask, and to meet deadlines.

• Strong organizational skills with attention to details and accuracy.

• High level of proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.

• Ability to exercise critical judgment and considerable initiative.

• Demonstrated commitment to support efforts to advance diversity and inclusion.

Conditions of Employment: Must be willing and able to...

• Lift/push/pull up to 20 lbs.

• Occasional evening and/or weekend hours.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Carly Moses at carly.moses@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by August 31, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

• Administrative Assistant II: $39,060 to $45,314.30

• Administrative Assistant III: $49,848 to $57,825.60

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.